Executive Assistant to Partner & Co-President of Film

Executive Assistant to Partner & Co-President of Film

Location: West Hollywood

Classification: Non-exempt/hourly

The Executive Assistant will provide high-level administrative support to the Partner & Co-President of Film. This position requires discretion, a high level of organization, flexibility, and strong performance in the fast-paced world of film production and development. Although this position would work closely with creative development, it focuses mainly on the business and marketing distribution side of film.

Primary Responsibilities:

• Anticipate the business and personal needs of executive, relying on experience and judgement to plan and accomplish tasks
• Act as gatekeeper and ensure timely and efficient day-to-day running of the office
• Provide executive level administrative support including heavy calendar management, which consists of booking conference rooms, sending out meeting invites, and tracking/ranking appointment requests by priority and deadlines
• Manage executive's incoming and outgoing calls, and the phone sheet overall
• Serve as the administrative liaison with internal team members
• Book and coordinate business related travel on behalf of executive as needed
• Manage Ramp and expense reports
• Develop a rapport and sustain a level of professionalism among all staff and external parties
• Fulfill ad hoc requests including but not limited to note taking, research, and editing documents
• Additional responsibilities may be assigned based on executive and departmental needs

Job Requirements:

• 1-3 years of relevant entertainment experience
• 1-2 years of agency, management, production company, or other relevant desk experience
• Interest in the business and/or marketing and distribution side of film and TV
• Experience managing heavy phones and scheduling
• Must be detail oriented, with an ability to multi-task
• Must be able to adapt in a fast-paced, high-pressure work environment
• Uphold a strict level of confidentiality
• Develop and sustain a level of professionalism among staff and clientele

MRC is an equal employment opportunity employer. All applicants and potential candidates are evaluated on the basis of their qualifications, consistent with applicable local, state, and federal laws.