Office Manager

Job Description

Job Description

Position: Office Administrator

Reports to: Sr. Vice President           

Department:     Administration  

Location:            103 Schelter Rd, Lincolnshire, IL 60069; in-office position

Classification:    Full-time Exempt

Summary / Job Objective: The Office Administrator is responsible for ensuring the efficient day-to-day operation of the organization by providing administrative, operational, and office management support. This role serves as a central resource for employees, leadership, vendors, and visitors, helping to maintain organized processes, coordinate welcoming work environment while ensuring operational efficiency and exceptional internal and external service. The Office Administrator plays a critical role in fostering a productive, professional, and welcoming work environment while ensuring operational efficiency and exceptional internal and external service.

Essential Job Functions:  

The Office Administrator oversees daily office operations and administrative functions to ensure the smooth and efficient functioning of the organization. This role manages office systems, coordinates facilities and vendor relationships, supports leadership and staff with administrative needs, maintains organizational records and processes, and serves as a key point of contact for internal and external stakeholders. The position requires strong organizational skills, attention to detail, proactive problem-solving, and the ability to manage multiple priorities while supporting a positive and productive workplace culture.  Needs to be able to sit for long periods of time, type on a regular basis, converse on the phone and in person.  Must be able to lift up-to 50 pounds (on a rare basis).

Primary Responsibilities:

·       Manage day-to-day office operations, ensuring an organized, efficient, and professional work environment.

·       Serve as the primary point of contact for office-related inquiries, vendors, service providers, and visitors.

·       Coordinate office supplies, equipment, facilities maintenance, and vendor contracts.

·       Support leadership with scheduling, meeting coordination, travel arrangements, and administrative projects.

·       Maintain organizational files, records, databases, and document management systems.

·       Assist with onboarding activities, employee communications, and general human resources administration.

·       Coordinate company meetings, events, training sessions, and special projects.

·       Develop, implement, and maintain office procedures and administrative best practices.

·       Prepare reports, presentations, correspondence, and other business documents.

·       Ensure compliance with organizational policies, procedures, and recordkeeping requirements.

·       Support cross-functional teams by coordinating logistics and administrative needs.

·       Maintain confidentiality and handle sensitive information with discretion and professionalism.

·       Identify opportunities to improve operational efficiency and recommend process enhancements.

Qualifications:

·       Bachelor's degree preferred

·       Minimum of 3 years of experience in office management, administration, operations, executive support, or a related field.

·       Strong proficiency in Microsoft Office Suite, Google Workspace, and office management software.

·       Experience managing multiple priorities in a fast-paced environment.

·       Excellent written and verbal communication skills.

·       Strong organizational, planning, and time management abilities.

·       Demonstrated ability to work independently and exercise sound judgment.

·       Experience with budgeting, vendor management, and administrative processes preferred.

·       Ability to maintain confidentiality and professionalism in all interactions.

Core Competencies:

·       Office & Administrative Management

·       Operational Excellence

·       Organizational Skills & Attention to Detail

·       Executive & Administrative Support

·       Communication & Interpersonal Effectiveness

·       Customer Service Orientation

·       Problem Solving & Critical Thinking

·       Project Coordination & Management

·       Time Management & Prioritization

·       Vendor & Facilities Management

Compensation & Benefits:

Compensation (based on experience)

·       Annual base salary: $65,000 - $75,000, exempt

·       Annual performance bonus target: 5%

Benefits

·       Employee benefits (medical, dental, vision, life insurance, other)

·       401k with employer match

·       Paid Time Off

Location : 103 Schelter Road, Ste. 10, Lincolnshire, IL 60069; this role is an in-office position

Headquartered in Summit, New Jersey, Simplicity Financial Marketing Group Holdings (“Simplicity Group”) is a financial holding company in the independent financial services sector that specializes in the distribution of retirement and financial planning solutions. Simplicity Group and its wholly-owned Broker-Dealer, partners with insurance and investment professionals to help provide consumers with guaranteed income and life insurance products, wealth accumulation strategies, disability, and long-term care protection in support of a holistic financial strategy.

Through its vast distribution network of insurance, wealth, and institutional channels, Simplicity Group has assisted with the placement of more than $10 billion of insurance assets and has $10 billion of assets under management and advisement as of Q4 2024. Simplicity Group is a fast-growing business, focused on organic growth initiatives to help its distribution partners expand their businesses. Simplicity Group has over 1,200 employees and 90 operating subsidiaries. Simplicity Group is owned by two of the leading San Francisco-based financial and tech-enabled services private equity firms and by its operating Partners, who help drive the company’s day-to-day business.

For more information, please visit simplicitygroup.com.

Company Description

Headquartered in Summit, New Jersey, Simplicity Financial Marketing Group Holdings (“Simplicity Group”) is a financial holding company in the independent financial services sector that specializes in the distribution of retirement and financial planning solutions. Simplicity Group and its wholly-owned Broker-Dealer, partners with insurance and investment professionals to help provide consumers with guaranteed income and life insurance products, wealth accumulation strategies, disability, and long-term care protection in support of a holistic financial strategy.\r\n\r\nThrough its vast distribution network of insurance, wealth, and institutional channels, Simplicity Group has assisted with the placement of more than $10 billion of insurance assets and has $10 billion of assets under management and advisement as of Q4 2024. Simplicity Group is a fast-growing business, focused on organic growth initiatives to help its distribution partners expand their businesses. Simplicity Group has over 1,200 employees and 90 operating subsidiaries. Simplicity Group is owned by two of the leading San Francisco-based financial and tech-enabled services private equity firms and by its operating Partners, who help drive the company’s day-to-day business.\r\n\r\nFor more information, please visit simplicitygroup.com.