Digital Document Specialist

Job Summary

Digital Document Specialist for a 30 hour per week opportunity in Portland, OR. This role is ideal for a detail-oriented graphic arts, forms management, or print production professional with strong Adobe InDesign skills who enjoys creating digital documents

In role you will support a collaborative forms management environment where precision, customer service, and workflow coordination are essential. You will work closely with customers, internal teams, and production partners to update forms, build fillable PDF documents, review proofs, and keep projects moving on schedule. This is a great opportunity to join a stable, professional office setting with supportive teamwork, clear processes, and meaningful daily impact.

Key Responsibilities

- Update forms, proofs, and document requests in Adobe InDesign based on customer markups, edits, and instructions.
- Create, edit, and maintain fillable PDF forms, fields, and layers for business document workflows.
- Review proofs for accuracy, consistency, formatting, and production readiness.
- Coordinate with customers, internal teams, and production staff to clarify requirements and meet deadlines.
- Design and modify forms and print-related materials while following established quality standards.
- Manage multiple document projects and production schedules in a detail-driven environment.

Compensation and Benefits

- Salary range: $43,000.00 to $48,000.00 per year.
. Temporary to Permanant position for the right fit.
- Location: Portland, OR.
- Work environment: Office or professional work environment.
- 30 hours per week

Equal Opportunity Employer / Disabled / Protected Veterans

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For temporary assignments lasting 13 weeks or longer, AppleOne is pleased to offer major medical, dental, vision, 401k and any statutory sick pay where required.

We are committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation for any part of the employment process, please contact your staffing representative who will reach out to our HR team.

AppleOne participates in the E-Verify program in certain locations as required by law. Learn more about the E-Verify program.

We also consider for employment qualified applicants regardless of criminal histories, consistent with legal requirements, including, if applicable, the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance. Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment-qualified applicants with arrest and conviction records, including, if applicable, the San Francisco Fair Chance Ordinance. For Los Angeles, CA applicants: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.

Additional Skills

Required Qualifications and Skills

- Update and manage business forms using Adobe InDesign and customer-provided markups.
- Create and maintain fillable PDF forms and related document components.
- Review proofs and coordinate production workflows to ensure accuracy and on-time completion.
- Communicate with customers and production teams to translate project requirements into finished documents.

- 3+ years of experience in graphic design, forms management, print production, or a related field.
- Proficiency with Adobe InDesign and PDF editing tools.
- Strong PC skills and confidence using software applications in a production environment.
- Ability to interpret markups, instructions, specifications, and proofing feedback.
- Strong proofreading, quality control, and attention-to-detail skills.
- Excellent organizational skills with the ability to manage multiple tasks and deadlines.
- Customer-focused communication style with strong interpersonal skills.
- Ability to work independently while contributing effectively to a team.

Preferred Qualifications

- Experience creating fillable PDF forms.
- Copy and/or offset printing experience.
- Project management or workflow coordination experience.
- Experience working in a production, print, document services, or forms management environment.