Facilities Manager

Job Description

Job Description

We are looking for a Facilities Manager to lead day-to-day operations for a portfolio of office and residential properties in Cambridge, Massachusetts. This role will ensure that buildings remain safe, functional, and well-maintained while supporting workplace services, resident needs, and on-site event coordination. The successful candidate will bring a hands-on approach to property operations, strong judgment in managing vendors and staff, and the ability to keep multiple locations running smoothly. This position is ideal for someone who combines operational oversight with excellent communication and follow-through.

Responsibilities:
• Direct daily facilities operations across multiple office and residential buildings, ensuring spaces are clean, organized, and fully operational.
• Conduct regular property walkthroughs to identify maintenance needs, address safety concerns, and support compliance with applicable regulations.
• Coordinate workplace logistics such as parking administration, meeting room readiness, reception coverage, and supply management.
• Support the ongoing needs of an executive residence by handling access requests, arranging resident services, and preparing guest accommodations.
• Lead and support facilities and administrative team members, setting clear expectations and helping maintain efficient service levels.
• Manage external service providers, including sourcing support, monitoring performance, and maintaining contract and invoice records.
• Assist with budget tracking and expense oversight for facilities-related activities and vendor services.
• Partner with internal stakeholders across locations to align building operations and provide facilities support for on-site meetings and events.• Bachelor’s degree required.
• 6–10 years of experience in facilities, property operations, or another role with clearly transferable operational responsibilities.
• Strong verbal and written communication skills with the ability to work effectively across teams and service partners.
• Demonstrated leadership ability, including experience guiding staff or coordinating the work of others.
• Proven accountability in managing projects through completion, maintaining organized documentation, and supporting budget oversight.
• Working knowledge of facility inspections, building operations, and space planning for office environments.
• Ability to balance multiple priorities, respond to day-to-day operational needs, and adapt quickly in a dynamic setting.