Business Office Assistant

Business Office Assistant The Business Office Assistant is responsible for the accounts receivable and accounts payable functions in accordance with Community policies and procedures, current standards, guidelines, and regulations. Morning Shift, 9:00AM - 5:00PM, Sunday - Thursday. Responsibilities Assist with all accounting functions in the Business Office, including but not limited to deposits, daily census, accounts receivable/collections, accounts payable, and management reports. Assist with all accounts receivable functions including posting charges to the resident’s account, sending resident billing invoices, posting payments to residents’ accounts, making bank deposits, and ensuring that resident accounts are up to date and paid in a timely manner. Assist with all accounts payable functions including coding invoices, entering invoices into the system, following up with vendors regarding past due balances, etc. Assist with monitoring the compliance of each Department’s budget through the Monthly Spend Downs. Secure, maintain and update Certificates of Insurance for all community vendors. Maintain all non-care related components of the residents’ files. All files must be kept current. Maintain confidentiality in all areas of work responsibility, including but not limited to employee and resident information. Qualifications Must have a high school diploma or equivalent. College courses or other education in business administration is preferred. Prefer two (2) years of experience working in accounting, preferably in the hospitality industry. Able to operate a personal computer and be proficient in MS Office programs (Word, Excel, etc.). Knowledge of and/or ability to learn the theory and practice of assisted living and dementia care. Able to be flexible, adapt and respond to change, make decisions in stressful situations, and prioritize tasks and projects. Able to process information and apply common sense understanding to follow and carry out written or oral instructions. Able to analyze, solve and respond to problems or concerns. Must be highly motivated and able to work independently. Must pass a Criminal Background check and Health Screening tests, including physical and TB Tests. For the health and safety of our team members and residents, Oakmont Management Group may require team members to vaccinate, participate in daily screening, surveillance testing, and to wear face coverings and other personal protective equipment (PPE) to prevent the spread of the COVID-19 or other communicable diseases, per regulatory guidelines. Benefits Medical, Dental, and Vision benefits Vacation, Personal Day, Sick Pay, Holidays Complimentary Meals Company Paid Life Insurance Team Member Discount Program (LifeMart) 401(k) Savings Plan with Company Match Recognition Programs Student Loan Refinancing Pet Insurance #J-18808-Ljbffr Ivy Park at Otay Ranch