Accounts Payable Specialist

Job Description

Job Description

We are looking for an Accounts Payable Specialist to join a services organization on a Contract to Permanent basis. This position plays a key role in maintaining accurate payables records, supporting timely vendor payments, and helping keep financial operations organized and compliant. The ideal candidate brings strong invoice processing experience, sound judgment with coding and approvals, and a detail-focused approach to reconciliation and reporting.

Main Duties:

• Manage the full invoice intake process by reviewing, validating, and entering vendor invoices with accurate purchase order, material control, and general ledger details.

• Confirm that each invoice is assigned the proper accounting codes, routed for approval, and documented according to established company practices.

• Reconcile corporate credit card activity each month and investigate any missing information or inconsistencies before posting.

• Monitor accounts payable aging reports regularly to highlight upcoming obligations and assist with short-term payment planning.

• Review accounts payable ledger activity and provide support during month-end close, including research into outstanding balances or unusual items.

• Examine vendor statements to verify balances, payment terms, and account accuracy while resolving discrepancies in a timely manner.

• Serve as a reliable point of contact for vendors by responding to questions related to payment timing, billing concerns, tax documentation, and account issues.

• Partner with project managers to address invoice coding, approvals, and payment questions tied to project-related expenses.

• Assist with sales and use tax support activities by maintaining documentation and helping with compliance-related review processes.

• Contribute to improvements in accounts payable workflows, reporting practices, and record retention processes to enhance efficiency and accuracy

• Hands-on experience in accounts payable, including high-volume invoice processing and vendor payment support.
• Strong understanding of invoice coding, general ledger allocation, and purchase order matching.
• Experience reconciling statements, including company credit card accounts and vendor account balances.
• Ability to review aging reports and support payment scheduling or check run activities.
• Working knowledge of month-end close support within an accounts payable environment.
• Effective written and verbal communication skills for interacting with vendors and internal stakeholders.
• High attention to detail with the ability to identify discrepancies, follow procedures, and maintain accurate records.