Accounts Payable Specialist (NY)

Accounts Payable Specialist

Excellence Community Schools is a charter management, non-profit organization. The mission of the Excellence Community Schools is to prepare young people to compete for admission to and succeed in top public, private, and parochial high schools by cultivating their intellectual, artistic, social, and emotional, and ethical development through the Bronx Charter School for Excellence (Bronx Excellence) and the Stamford Charter School for Excellence (Stamford Excellence). Our network of schools accomplishes this by offering a challenging and rigorous academic curriculum - which at the earliest grades has an eye towards college preparation. We achieve this in a supportive and caring environment that at all times has high expectations of our students.

We are seeking individuals who are dedicated, ambitious, and committed to student success and education reform. Qualified candidates must demonstrate records of achievement, high degrees of personal responsibility, and the drive to do whatever it takes to ensure that every child achieves academic success. This individual must be committed to excellence, lead by example, and see collaboration as a key component of success.

Position Overview

The Accounts Payable Specialist is responsible for managing the organization's outgoing payments, ensuring invoices are processed accurately and timely, and maintaining strong vendor relationships. This role supports the Finance Department by ensuring compliance with internal controls and accounting procedures.

Responsibilities

• Process high-volume invoices for payment, including both Purchase Order and Non-Purchase Order invoices, utilizing the Sage Intacct accounting system.
• Perform three-way matching (purchase order, receipt, and invoice) to ensure accuracy and compliance with internal controls.
• Verify invoice details and ensure proper coding in accordance with established accounting procedures.
• Maintain and update the vendor database within Sage Intacct, ensuring accurate and current records.
• Manage and maintain 1099 vendor records and ensure compliance with reporting requirements.
• Prepare and process weekly check runs and electronic payments. (Submit payment for approval)
• Maintain organized and accurate accounts payable files and documentation.
• Prepare account analyses and reports as requested by management.
• Prioritize and schedule payments in accordance with vendor terms and organizational cash flow guidelines.
• Respond promptly and professionally to vendor inquiries and reconcile vendor statements.
• Perform monthly vendor reconciliations to ensure accuracy of accounts payable records.
• Support the General Ledger team during month-end close and assist with audit preparation as needed.
• Perform additional duties and special projects as assigned.

Qualifications & Requirements

• Associate's degree in Accounting or Finance required; Bachelor's degree preferred.
• Minimum of 23 years of full-cycle Accounts Payable experience in a high-volume environment.
• Working knowledge of U.S. GAAP (Generally Accepted Accounting Principles).
• Strong proficiency with ERP systems; experience with Sage Intacct preferred.
• Intermediate-level Microsoft Excel skills, including experience with formulas and data analysis.
• Excellent written and verbal communication skills.
• Demonstrated ability to collaborate effectively and maintain positive working relationships across departments and with external vendors.
• Exceptional attention to detail and high level of accuracy.
• Strong organizational, analytical, and problem-solving skills, with the ability to manage multiple priorities and meet deadlines.
• Prior experience in a nonprofit and/or charter school environment preferred.

Compensation & Benefits

• Starting salary $50,000. Salary is commensurate with experience and qualifications
• Health Insurance, dental, vision & 403b Retirement Plan- Employer Match
• Vacation/Paid Time Off/Paid Sick Leave/Parental Leave/FMLA
• Short-term, Long-term Disability and Life Insurance
• $5000/year Tuition Reimbursement

Excellence Community Schools