Executive Administrative Assistant

Product Design is a mechanical engineering organization where design and engineering meet - turning ambitious product requirements into the beautiful, high-quality hardware Apple is known for, delivered at massive scale without compromising on features, performance, or reliability. Our team's design rigor and attention to detail doesn't stop at engineering work - it shows up in how we run our team, our spaces, and our events. We are seeking an Executive Administrative Assistant who shares that same standard of care and brings it to their own work: someone who finds real satisfaction in getting the details right, elevating the everyday experience of the team, and supporting leaders who think the same way.

Priorities here can shift overnight, and that's part of what makes the role energizing - you'll find momentum and variety motivating, not exhausting. This Executive Administrative Assistant will support Director and/or Senior Director-level leaders within this organization. This role extends beyond individual executive support - you'll also provide administrative support to the broader teams these leaders manage. This is a tenacious self-starter who actively seeks out fast-paced environments, anticipates needs, takes initiative, and solves problems independently across a multi-site organization.

Description

Executive & Team Support

-Complex calendar management, travel scheduling, expense report processing, and budget tracking/management for the supported executive(s)

-Extend administrative support to the broader team(s) reporting to these leaders - not limited to 1:1 executive support

-Anticipate needs and changes proactively, then act in the best interest of the business

Design Rigor, Quality & Team Experience

-Bring the same design rigor and precision our team applies to engineering work into the day-to-day experience of the team - spaces, events, communications, and details that are easy to overlook but matter

-Apply strong attention to detail and a genuine commitment to quality in planning and executing events, managing spaces, and producing team materials

-Continuously look for ways to elevate the quality and polish of team operations, not just complete them

Confidentiality & Discretion

-Regular access to confidential and unreleased Apple products, materials, and information as part of daily work

-Handle all such information - including pre-announcement product details, internal strategy, and personnel matters - with strict discretion and sound judgment at all times

Cross-Site & Event Support

-Primarily based at one site, with occasional travel to other Apple locations as needed to support teams, events, and administrative matters

-Plan, manage, and execute on-site and off-site events, including travel to event locations as needed

-Support administrative and event-related matters that require in-person presence at other sites

Program & Team Leadership

-Indirectly manage/mentor a team of Admins across multiple offices, supporting their organizational needs and professional growth

-Onboard new employees and train new team members

-Build partnerships with Business Operations to create, implement, and maintain strategies supporting engineering teams

-Manage space planning cross-functionally with other Admin leaders, Business Operations, and Strategic Planning

-Drive adoption of standardized Admin processes across the organization and measure their impact

-Partner with other Admin leaders to develop consistent standards and best practices

Occasional travel to other Apple sites as needed

Minimum Qualifications

6+ years of administrative experience, including experience supporting executives at Director level or above

2+ years of experience mentoring, training, or indirectly managing other admins/coordinators

Demonstrated attention to detail and a track record of elevating the quality or polish of events, spaces, or materials in past roles

A track record of seeking out - not just tolerating - fast-paced, high-change environments, and doing your best work under that kind of pressure

A learner mentality - genuinely curious, open to feedback, and motivated to grow skills and take on new tools or processes

Comfortable and effective working alongside a team of other admins in a collaborative, cross-functional environment

Demonstrated ability to work independently with minimal guidance in a fast-paced, deadline-driven environment

Direct experience handling confidential and unreleased business information with discretion and sound judgment

Strong organizational, time-management, and calendar-prioritization skills across competing demands

Ability to travel between sites as needed to support teams and events

Skilled at proactive problem-solving and timely communication of decisions to relevant stakeholders

Preferred Qualifications

6+ years supporting Director-level or higher, in an organization with multiple distributed teams/sites

Prior experience supporting both an executive and their broader team simultaneously

Experience supporting an engineering, technical, or manufacturing-focused organization

Proficiency with Apple Calendar, Apple Mail, Apple Keynote, Quip, Slack, and expense/travel management systems

Bachelor's degree