Executive Assistant to the Founder

Executive Assistant to the Founder — Sara Shala Design · New York, NYCandidates should take the time to read all the elements of this job advert carefully Please make your application promptly.WHO WE ARESara Shala Design is an independent New York-based jewelry brand known for its innovative designs and exceptional craftsmanship. The work is architectural and restrained, with pieces made to be worn every day and kept for good. Everything is designed in-house, working directly with setters, casters, and stone dealers. The collection is carried by select luxury retailers and has been featured in international press.THE ROLEWe are seeking an exceptional Executive Assistant to serve as a trusted partner to the Founder and Creative Director, providing high-level support while managing priorities and ensuring the effective coordination of day-to-day operations.The ideal candidate is smart, confident, highly organized and proactive, with exceptional judgment and a natural ability to anticipate needs. They remain composed as priorities shift, operate independently without daily direction, and interact confidently with contractors, production partners and clients.RESPONSIBILITIESManage the Founder's calendar, appointments, travel, and restaurant reservations, anticipating and resolving conflictsProtect the Founder's time: filter incoming requests and invitations, manage interruptions, and triage what needs her attentionDraft correspondence, follow-ups, and routine communications for the Founder's approval, and send approved communications on her behalfTrack deadlines, hours, and deliverables across contractors and production partners, follow up to keep projects on schedule, and flag overruns or delaysOnboard new contractors: agreements signed and filed, brand materials delivered, working systems set upPrepare and send retailer invoices from the Founder's order details, track payment status, and follow up on outstanding invoicesConduct research as assigned and present organized short listsCoordinate logistics for meetings, shoots, industry events, and trade show engagementsHandle personal and business errands in Manhattan, including the Diamond District, plus shipping, supplies, and studio operations supportMaintain organized records and to-do systems, and prepare recaps and daily priority lists for the FounderQUALIFICATIONS5+ years of experience supporting a founder, executive, xhyhwjd or creative principal as an Executive Assistant or personal assistantExceptionally organized, proactive and detail-oriented, with the ability to anticipate needsConfident and composed under pressure, adapting quickly to changing prioritiesExceptional judgment and discretion; comfortable handling sensitive and confidential informationStrong written and verbal communication skills; professional and warm with partners and clientsResourceful and solutions-oriented, able to take a project from start to finish with minimal guidanceBased in New York City and able to work in person in Manhattan dailyTERMSOn-site role in ManhattanPart-time independent contractor engagement$38–45/hour, depending on experience