Administrative Support Assistant II

Administrative Support Assistant II – UASCalifornia Title IV-E Education ProgramSchool of Social Work, Rongxiang Xu College of Health and Human ServicesSalary Range: $20.00 - $22.00Work Schedule: Full-time staff position. Hours to be determined. Includes occasional evenings and/or Saturdays. Non-exempt Classification. This position is eligible for benefits. This is a temporary appointment expiring on or before June 30, 2027 with the possibility of renewal, contingent on the availability of funds.Position Overview:California Title IV-E Education Program/Title IV-E (formerly CalSWEC) is a partnership between social work education and the publicly supported child welfare structure. Funded through federal Title IV-E grants, Title IV-E provides financial support to MSW and BASW students in exchange for a commitment to work in a public child welfare agency, within the State of California, for a minimum of one year for every year of support received.Essential Functions:Under the supervision of the Title IV-E Project Coordinator or designee and direction of the Title IV-E Administrative Analyst, the incumbent willProvide administrative support to the Title IV-E Faculty;Communicate effectively with an ethnically and culturally diverse community which includes students, University faculty and staff;Contribute to a collaborative and professional environment;Handle student data and other sensitive records with discretion and confidentiality;Assist with data entry to databases related to Title IV-E graduate student intern practicum experiences and learning outcomes.Administrative Duties include, but are not limited to the following:Produce AdobeSign documentsSchedule Zoom and other meetingsCreate flyersMake copiesOrder and distribute supplies and equipment for Title IV-E staff and facultyAssist in processing Title IV-E student stipends and reimbursementsAssist in maintaining a monthly student expense spreadsheetAssist in monitoring system for tracking the hiring of Title IV-E graduatesMaintain and update student filesPrepare Title IV-E supply and equipment inventoryAssist Practicum Education Office with on-going projects associated with Title IV-E studentsPerform general office duties (e.g., answering telephone calls, filing, setting up Zoom meetings, scheduling student interviews, copying)Requirements:Bachelor’s Degree; degree in Business Administration or related field preferred, but not required. At least three years’ experience in a business, agency, and/or academic environment. The successful candidate will have the following requirements including proficiency in Microsoft Office, MS Access and Excel, and have knowledge of Data Base management. Thorough knowledge of office methods and procedures is required. The candidate must have ability to speak, read and write in English, write reports, and do mathematics at a level adequate to perform tasks. The incumbent must be self-motivated and be able to set priorities and meet deadlines in a complex work environment involving multiple projects.Preferred Qualifications:Knowledge of California State University, Los Angeles University Auxiliary Services (UAS) forms and procedures.The incumbent must demonstrate an interest or ability in working in a multicultural/multiethnic environment. A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with the UAS. Failure to satisfactorily complete the background check may affect the application status of applicants or the continued employment of current UAS employees who apply for the position.Review of applications/resumes will begin on 08/28/2026 and will continue until the position is filled; however, the position may close when an adequate number of qualified applications/resumes are received. A cover letter and resume are required. UAS hires only those individuals lawfully authorized to work in the United States. Americans with Disabilities (ADA) requested accommodations should be made in advance to the UAS Human Resources Department.Cal State LA University Auxiliary Services, Inc. is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, including sexual orientation and gender identity, national origin, disability, protected Veteran Status, or any other characteristic protected by applicable federal, state, or local law.