Accounting Clerk

Job Description

Job Description

Position Overview – Assist the Accounting department with data entry, processing, accounting filing, and recording transactions. Additional duties to be assigned as needed by the Accounting Department.

Essential Job Functions

• Assist the Accounting Team with administrative assignments as required. This will include mailing monthly statements as well as daily invoicing, by mail and email, and accounting filing.
• Entering accounts payables into the company computer system.
• Entering accounts receivables into the company computer system and prepare deposit slips for the bank as needed.
• Notify supervisors of discrepancies while processing accounts payable or accounts receivable entries.
• Review purchase requisitions daily, ensuring all information necessary is provided (vendor code, item, description, G/L account, unit price, quantity, etc.).
• Follow up with “purchaser” of requisition entry discrepancies and make adjustments to order as necessary for processing.
• Process purchase requisitions into purchase orders and email to appropriate vendors.
• Run end of day shipping reports and email to appropriate team members for review.
• Review UPS and FedEx reports daily for any freight charges needing to be added to orders.
• Daily processing of shipped orders into invoices, reviewing invoicing batches for appropriate G/L accounts, posting invoicing batches when complete.
• Enter accounts receivable adjustments as needed.
• Review company Dun & Bradstreet profile, report ratings, and submit trade references and slow payment disputes monthly.
• Perform any other duties as directed by supervisor.

Requirements

• Computer literacy
• Excellent phone and customer service skills
• Functional capability with Microsoft Office programs
• Ability to make sound decisions and accept responsibility
• Ability to work with others

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

• Employee is regularly required to talk or hear.
• Use hands to type, handle or feel, and reach with hands and arms.
• Employee is required to sit and stand or walk infrequently.
• Specific vision abilities required by this job include close vision, depth perception and ability to adjust focus.

Benefits

PeterPaul offers a comprehensive benefits package, including paid vacation and sick time, 10 paid holidays annually, a 401(k) retirement plan with a 50% company match on employee contributions up to 6%, medical, dental and vision insurance, and company-sponsored group life insurance. Employees also have access to voluntary life, short and long-term disability, critical illness, and accident coverage.

Please Note: PeterPaul is not seeking assistance or accepting unsolicited resumes from search firms for our employment opportunities. Regardless of past practice, all resumes submitted by search firms to any team member at PeterPaul via email, or directly to a PeterPaul team member in any form without a valid written search agreement in place for that position will be deemed the sole property of PeterPaul, and no fee will be paid in the event the candidate is hired by PeterPaul as a result of the referral or through other means.

\nCompany Description

PeterPaul founded in 1947, is a premier manufacturer of solenoid valves including high flow, explosion proof, high pressure, plastic, safety and mini valves. PeterPaul configures possibilities from solenoid valves that operate with power as low as 1/2 watt and pressure ratings from vacuum to as high as 5000 psi. PeterPaul is located in New Britain, Connecticut and Fajardo, Puerto Rico. High quality design, innovative research and product development set PeterPaul apart from other manufactures. Continuous improvement is in the fabric of the company on all levels with people having years of experience, dedication and pride. We look forward to meeting with you.

Company Description

PeterPaul founded in 1947, is a premier manufacturer of solenoid valves including high flow, explosion proof, high pressure, plastic, safety and mini valves. PeterPaul configures possibilities from solenoid valves that operate with power as low as 1/2 watt and pressure ratings from vacuum to as high as 5000 psi. PeterPaul is located in New Britain, Connecticut and Fajardo, Puerto Rico. High quality design, innovative research and product development set PeterPaul apart from other manufactures. Continuous improvement is in the fabric of the company on all levels with people having years of experience, dedication and pride. We look forward to meeting with you.