Office Administrator

Our client, a premier private equity firm, is searching for an Office Administrator for their Manhattan Office. This role will manage the daily operations of the office and provide administrative support to the executive team when needed. This is an outstanding opportunity for an established administrative professional looking for a long-term stability in a supportive and collaborative environment.

Note this is an on-site position in New York City with 5 days in-office required.

Responsibilities:

• Coordinate the front desk and reception area, greeting guests and serving as the face of the office.
• Maintain a clean and organized desk and kitchen space, facilitating cleanup of daily catered lunches.
• Manage office and kitchen inventories, proactively ordering stock when needed.
• Oversee office communications including incoming/outgoing mail, phone calls, and shipping.
• Support the executive team with scheduling, travel coordination, and expenses reports in the event an Executive Assistant is absent.

Requirements:

• 3+ years of administrative/hospitality experience within an investment or luxury firm required.
• Proficiency in Microsoft Office Suite required, familiarity with Concur or related expense platform preferred.
• Proven ability to interface with high-value internal and external stakeholders.
• A service-oriented mindset coupled with outstanding collaboration and communication skills.
• High level of organization and attention to detail within a fast-paced environment.