Executive Assistant/FSO

Job Description

Job Description

Executive Assistant

Department: Human Resources

Reports to: President

Location: Riverview, Florida

Employment type: Full Time

Company Overview

TL Services is an SDVOSB construction firm specializing in mechanical, electrical, plumbing, building automation, low voltage systems, and renovations of existing facilities for the U.S. Department of Veterans Affairs, including VA Medical Centers, Community-Based Outpatient Clinics (CBOCs), and related federal facilities. We deliver mission-critical projects that directly support the care of our nation’s veterans.

Position Summary

We're looking for a detail-oriented Executive Assistant to perform various tasks, including, supporting the President and executive team members, maintaining employee records, processing payroll, and providing day-to-day administrative support to the HR function. 

Key Responsibilities

Administration

• Maintain accurate employee files
• Support onboarding: offer letters, new-hire paperwork, I-9 verification, background checks, and orientation scheduling
• Administer benefits enrollment, changes, and terminations
• Track PTO, leave requests, and attendance; and other documentation
• Process offboarding, including final pay calculations and COBRA notifications
• Prepare agendas, presentations, reports, and other business documents.
• Support special projects by conducting research, gathering information, and monitoring deadlines.

Compliance & Support

• Help ensure compliance with prevailing wage requirements
• Support audits (payroll, 401(k), workers' comp) by pulling documentation and reports
• Maintain strict confidentiality of employees and compensation data
• Assist with HR projects, handbook updates, and recurring reporting as assigned

Payroll

• Process weekly payroll for employees
• Collect, review, and verify timesheets; follow up on missing punches, overtime, and approvals
• Enter and audit payroll changes including new hires, terminations, pay rates, deductions, garnishments, and direct deposit updates
• Respond to employee questions about pay, deductions, and PTO balances

Qualifications

Required

• High school diploma or equivalent
• [1–3] years of payroll, HR administration, bookkeeping, or comparable clerical experience
• Working knowledge of payroll concepts: gross-to-net, overtime, pre- and post-tax deductions
• Proficiency with Microsoft Office
• Demonstrated accuracy with numbers and data entry
• Proven ability to handle confidential information with discretion

• Strong time-management skills and an ability to organize and coordinate multiple concurrent projects
• Flexible team player, willing to adapt to changes and unafraid of challenges

Preferred

• Associate or bachelor’s degree in human resources, accounting, business, or a related field
• Hands-on experience with ADP, NetSuite, and or Mitter Software
• Multi-state payroll experience

Compensation & Benefits

We believe great people deserve great support — both professionally and personally. Our comprehensive compensation and benefits package is designed to reward performance, support your well-being, and provide long-term career stability.

• Competitive base salary based on experience and qualifications
• Comprehensive Medical, Dental, Vision, Life, and Accidental Death coverage
• Vacation, PTO, paid federal holidays
• Health Savings Account (HSA) options to support healthcare planning
• Company-paid Short-Term and Long-Term Disability Insurance
• Optional Aflac supplemental coverage, including Accident, Hospital, and Cancer plans
• Annual performance bonus opportunities based on individual and company success