Executive Assistant

Client in the architecture space is seeking an Executive Assistant to join their firm. Must have 3+ years of experience with executive support. Must have experience out of architecture, design or engineering.

Hybrid schedule: Onsite 4 days/week, 1 day remote

Salary range: 75k - 85k

Hours: 9am - 6pm

Executive Assistant Key Responsibilities & Duties

• Provide administrative support, ensuring efficient workflow.
• Assist with facility security clearance activities and related documentation.
• Maintain logs for business development, contracts, and proposals, initiating drafts as required.
• Coordinate insurance-related documentation and responses to legal proceedings.
• Perform data entry into project management software with precision and accuracy.
• Develop organizational standards and protocols, collaborating with other Principals.
• Schedule and organize meetings with staff and leadership for operational discussions.
• Coordinate travel arrangements and ensure logistical support for business activities.

Executive Assistant Job Requirements

• Bachelors degree preferred, with 3-5 years of relevant experience in administrative roles.
• Exceptional communication, organizational, and time management skills.
• Proficiency in Microsoft Office Suite, including Word, PowerPoint, Outlook, Excel, and Adobe Acrobat.
• Experience in Architecture, Engineering, Construction, or Real Estate environments is highly preferred.
• Strong editing, proofreading, and grammar skills for document preparation.
• Ability to manage multiple priorities with accuracy and attention to detail.
• Professional attitude with a collaborative approach to teamwork.
• Adaptability and resourcefulness in dynamic work environments.