Office Coordinator (Part-time)

THE COMPANY: BIRDY GREY

Birdy Grey is a direct-to-consumer brand whose mission is to celebrate friendships during one of the most important milestones in a person’s life: their wedding. Founded in 2017 by best friends Grace Lee (Founder & Chief Creative Officer) and Monica Ashauer (Co-Founder & Chief Strategy Officer), Birdy Grey offers affordable bridesmaid dresses starting at just $89, groomsmen suits starting at $199, plus fun gifts and accessories for everyone in the wedding party. Since day one, we've dressed over 2 million bridesmaids and we're proud to be a trusted resource for brides and grooms on their most cherished day. THE OPPORTUNITY: Office Coordinator (Part-Time) REPORTS TO: Senior Director, HR LOCATION: Los Angeles, CA (On-site) Headquartered in Los Angeles, CA with an office in New York, NY, Birdy Grey supports a hybrid team. This is a part-time, on-site role based at our DTLA office. This role will be expected to work 20 hours week, Tuesday-Thursday on site. This role is not eligible for visa sponsorship. #LI-Onsite Birdy Grey is looking for an Office Coordinator to keep our Los Angeles office running smoothly for a hybrid team. This is a hands-on role for someone who likes owning the details and making a space work. Reporting to the Senior Director of HR, you'll be the person who keeps mail moving, vendors managed, supplies stocked, and in-office moments running without a hitch. In this role, you will: Keep the office stocked, functional, and welcoming on the days the team is in Own mail, packages, and the vendors and facilities that keep the space running Set up new hires and support larger in-office moments like QBR Bring an eye for what can be simplified, automated, or handed back to the team This is a role for someone highly organized and self-directed, who can own recurring logistics without hand-holding and knows the difference between what needs a dedicated owner and what the team can handle themselves. You'll have real autonomy to shape how the office runs at our current stage, and a manager who wants you to build simple systems rather than do everything by hand.

SCOPE OF RESPONSIBILITIES

Receive and distribute mail and packages, keeping the team posted on what's arrived Run the weekly office-mail process: scan, file to Drive, notify finance, and forward items as directed Manage office vendors and facilities, including water, parking passes, cleaning, building maintenance, Wi‑Fi, and cell service Handle office furnishings and one-off projects like blinds, shared furniture, and equipment Keep shared supplies stocked and maintain the office budget and expense records in Brex Prepare welcome boxes and set up desks for new Los Angeles hires Set up and support QBR and other larger in-office meetings, including AV and catering Support packages for brand and creative, including influencer boxes, donations, and samples Look for ways to simplify, automate, or redistribute recurring tasks, using tools like Claude and Google Workspace to cut the busywork THE RIGHT CANDIDATE: QUALIFICATIONS & PERSONAL ATTRIBUTES EDUCATION: Bachelor’s Degree Required

EXPERIENCE / REQUIREMENTS:

2-3 years of office coordination, administrative, or operations experience, ideally supporting a hybrid or in-office team Based in or near downtown Los Angeles and able to be on-site on scheduled days Highly organized and reliable, comfortable owning recurring logistics with minimal oversight Comfortable with light physical tasks such as carrying packages, moving chairs, and restocking Confident coordinating with outside vendors and managing recurring orders and payments Comfortable with everyday tools like Slack, Google Workspace, and Brex, and quick to pick up new ones Excited about AI and eager to use tools like Claude and Gemini to automate the repetitive parts of the job Discreet and trustworthy with access, passwords, and light financial tasks Proactive problem solver who can troubleshoot and elevate when needed Excellent verbal, written, and interpersonal communication skills Impeccable organizational skills and attention to detail Hard working and willing to roll up your sleeves. No job is too big or too small You have an entrepreneurial spirit. You thrive in a dynamic, fast-paced environment, are comfortable with ambiguity, and take initiative

NICE TO HAVES:

Start-up experience Interest in bridal and fashion

PHYSICAL REQUIREMENTS

This role includes regular physical tasks. With or without reasonable accommodation, the person in this role should be able to: Lift, carry, and move items weighing up to 30 pounds, such as packages, supplies, and water deliveries Move around the office throughout the day, including standing, walking, bending, reaching, and occasionally kneeling or crouching to set up spaces and stock supplies Set up and reset meeting spaces, including moving chairs and light furniture and handling AV equipment Birdy Grey is committed to providing reasonable accommodations to enable qualified individuals with disabilities to perform the essential functions of this role. If you need an accommodation during the application process or to perform the job, please let us know. California Pay Range $22 — $30 USD WHY BIRDY GREY: BENEFITS & PERKS (for eligible Full-Time Employees) Competitive Compensation: Based on experience and performance + Annual Performance Bonus Healthcare Benefits: 100% employer covered medical dental & vision plans, 50% spouse and dependent medical coverage + access to One Medical + Mental Health Benefits Retirement: 401K + up to 4% match after 3 months Generous PTO: Flexible Open PTO Policy + 11 paid holidays Wellness: A monthly wellness day + monthly wellness stipend + summer Fridays Flexibility: Partial remote with a high level of autonomy and accountability Employee Discount: Free bridesmaid dresses + 50% discounts on Birdy Grey products Family Benefits: 3 months of paid parental leave Purpose: Join in the success of a high-growth, 80% women, minority founded, early-stage startup by driving performance and building out new processes Highlights: Birdy Grey is #305 on Inc5000's List of Fastest Growing US Companies 2022 #22 on BuiltIn’s Best Startups to Work for in LA Be part of a company innovating the $75B+ US wedding market (IBISWorld, 2019) Join a Women Founded Small Business blazing trails in the Bridal industry Birdy Grey is making waves on BuzzFeed, The Knot, Brides, People, Allure, PopSugar, Bustle and more Named #5 on LA’s 50 Hottest Startups in 2020 by Pitchbook & Dot.LA Customers can participate in Birdy Grey’s giveback program with The Princess Project, a non-profit that provides prom dresses and accessories to teens in need Additional Information The Lead Announces the 2021 Foremost 50 List: The Annual Power List of High-Growth D2C Brands Cult-favorite bridal brand brings $99 bridesmaid dresses to one-day pop-up in Plano My wedding party wore thse $99 bridesmaid dresses from Birdy Grey and everyone looked amazing, proving you don't need to make anyone spend $400 on a dress they'll wear once Birdy Grey Instagram - @birdygrey Birdy Grey is an equal opportunity employer. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran or disability status. Your rights under the California Consumer Privacy Act The California Consumer Privacy Act (CCPA) provides you with rights regarding how your data or personal information is treated. Under the legislation, California residents can choose to opt out of the “sale” of their personal information to third parties. Based on the CCPA definition, “sale” refers to data collection for the purpose of creating advertising and other communications. Learn more about CCPA and your privacy rights. How to opt out By clicking on the link below, we will no longer collect or sell your personal information. This applies to both third-parties and the data we collect to help personalize your experience on our website or through other communications. For more information, view our privacy policy. Do not sell my personal information #J-18808-Ljbffr Birdy Grey