Executive Project Assistant

Executive Project Assistant | Direct Support to CEO | Specialty Medical Practice This Jobot Job is hosted by: Parker Huguley Are you a fit? Easy Apply now by clicking the "Quick Apply" buttonand sending us your resume. Salary: $60,000 - $75,000 per year A bit about us: We are a well-established specialty medical practice focused on high-quality patient care and operational excellence. Our team values professionalism, reliability, and continuous improvement. With a collaborative and supportive environment, we empower staff to take ownership of meaningful work and drive real impact across the organization. Why join us? Work directly with the CEO on strategic projects and daily operations Play a key role in optimizing systems, workflows, and practice improvements Strong benefits package including 401(k), health, dental, vision, life insurance, and paid time off Opportunity for growth and increased responsibility in a dynamic healthcare setting In-person role in Englewood, NJ with a collaborative team culture Job Details We are seeking a highly organized, detail-oriented Executive Project Assistant to support the CEO in daily assignments, special projects, and operational initiatives. This role is ideal for someone who enjoys managing tasks end-to-end, solving problems proactively, and keeping systems running smoothly. In this role you will: Execute daily assignments from the CEO with precision and follow-through Conduct site visits to assess operations, professionalism, workflow, supplies, and cleanliness Prepare written update reports summarizing activities, findings, and next steps Maintain structured task lists, project timelines, and follow-up reminders Conduct research, gather information, organize materials, and make calls as needed Support vendor coordination, small improvements, and administrative duties Handle sensitive information with professionalism, discretion, and reliability Ask clarifying questions to ensure accuracy and alignment with expectations Requirements: Exceptional attention to detail and organizational skills Strong written and verbal communication Ability to follow directions precisely and execute tasks fully Structured, process-driven mindset with a disciplined work style Calm, professional, and personable demeanor Excellent judgment and confidentiality in handling sensitive information Preferred: 2–5+ years of experience in project execution, executive support, operations, or similar roles; healthcare experience is a plus but not required Benefits: Medical, Dental, Vision insurance 401(k) with company match Paid time off Life insurance Interested in hearing more? Easy Apply now by clicking the "Quick Apply" button. Jobot is an Equal Opportunity Employer. We provide an inclusive work environment that celebrates diversity and all qualified candidates receive consideration for employment without regard to race, color, sex, sexual orientation, gender identity, religion, national origin, age (40 and over), disability, military status, genetic information or any other basis protected by applicable federal, state, or local laws. Jobot also prohibits harassment of applicants or employees based on any of these protected categories. It is Jobot’s policy to comply with all applicable federal, state and local laws respecting consideration of unemployment status in making hiring decisions. Sometimes Jobot is required to perform background checks with your authorization. Jobot will consider qualified candidates with criminal histories in a manner consistent with any applicable federal, state, or local law regarding criminal backgrounds, including but not limited to the Los Angeles Fair Chance Initiative for Hiring and the San Francisco Fair Chance Ordinance. Information collected and processed as part of your Jobot candidate profile, and any job applications, resumes, or other information you choose to submit is subject to Jobot's Privacy Policy, as well as the Jobot California Worker Privacy Notice and Jobot Notice Regarding Automated Employment Decision Tools which are available at jobot.com/legal. By applying for this job, you agree to receive calls, AI-generated calls, text messages, or emails from Jobot, and/or its agents and contracted partners. Frequency varies for text messages. Message and data rates may apply. Carriers are not liable for delayed or undelivered messages. You can reply STOP to cancel and HELP for help. You can access our privacy policy here: jobot.com/privacy-policy