Property Management Assistant

Property Management Operations Assistant

Priority Location: South Africa & Latin America

Working Hours: 9am - 5pm (Mon - Fri) EST

Salary Range: $1,500 - $2,500 USD

Type of contract: Independent Contractor

Type of job: Remote

About the Company:

Our client is a boutique residential property management company based in Northern Virginia managing approximately 150 residential properties in one of the strongest rental markets in the country. The company has been built organically over the past 10 years by a hands-on owner/operator who has grown the business independently, one property at a time, without building a large internal team.

Their portfolio is intentionally high quality, focused on well-qualified tenants and professionally maintained homes. The business maintains an exceptional operational track record, including 0% evictions and 0 late-payment issues across the portfolio.

The owner is a licensed realtor and experienced operator who has created highly efficient systems and workflows across leasing, tenant onboarding, maintenance coordination, and property operations. As the business continues to evolve, they are entering an exciting transition period as the company prepares to move from a franchise model to an independent operation over the next year.

About the Role:

We are seeking a full-time remote Property Management Operations Assistant with prior residential property management experience to support leasing coordination, maintenance administration, vendor communication, and day-to-day operational workflows.

This person will work directly with the owner and gradually take ownership over many of the repeatable administrative functions within the business.

The right candidate will be proactive, organized, detail-oriented, and comfortable operating in a fast-moving environment where responsiveness and follow-through matter.

This is a long-term opportunity for someone looking to grow with a stable and entrepreneurial real estate business.

Key Responsibilities:

• Leasing & Listing Coordination
• Maintenance Coordination
• Administrative Operations

Required Skills & Experience:

• Prior experience working in residential property management
• Excellent written and verbal English communication skills
• Strong organizational skills and attention to detail
• Ability to manage multiple moving parts simultaneously
• Comfortable working independently with minimal oversight
• Strong follow-through and proactive communication habits
• Experience coordinating vendors, tenants, and operational workflows
• Ability to quickly learn existing systems and processes

Preferred Skills & Experience:

• Experience using Rentvine or similar property management platforms
• Familiarity with MLS and Zillow listing workflows
• Experience handling lease administration and tenant onboarding
• Experience coordinating maintenance dispatch and vendor communication
• Prior experience supporting U.S.-based property management companies
• Remote work experience supporting entrepreneurs or owner/operators

What Makes This Role Different:

• AI agents handle a significant portion of repetitive administrative communication
• Automated systems support load monitoring and operational workflows
• Opportunity to become a "10x dispatcher" through technology adoption
• Fast-growing startup environment with significant advancement potential
• Direct exposure to scaling logistics operations and automation systems

Compensation & Schedule:

• Full-time remote position
• Competitive monthly compensation based on experience and background
• Long-term opportunity with growth potential
• Performance bonuses may be available for exceptional long-term performance and retention
• Seasonal workload fluctuations, with heavier activity during spring and summer leasing periods