Accounts Payable Specialist

Client: Established facilities services organization Title: Accounts Payable Specialist Salary: $60,000-$70,000 Location: Long Island City, NY | Fully onsite for the first 90 days, then hybrid based on business needs A well-established organization in Long Island City is seeking a Bilingual Accounts Payable Specialist to join its Finance team on a full‑time, permanent basis. This is a strong opportunity for an experienced AP professional who is comfortable working in a fast-paced, high-volume environment and managing both transactional responsibilities and frequent vendor and internal communication. The role will support invoice processing, payment activity, vendor reconciliations, month‑end close, financial recordkeeping, and audit-related requests. The ideal candidate will be bilingual in English and Spanish, have a strong accounting or finance foundation, and bring hands‑on experience managing a high volume of invoices, vendor accounts, and payment‑related issues with accuracy and urgency. Key Responsibilities Review, validate, code, and process a high volume of invoices and payment requests accurately and promptly. Verify appropriate approvals and supporting documentation, including purchase orders, work orders, receiving documents, and other backup when applicable. Enter and maintain invoice and payment information within accounts payable and ERP systems. Assist with daily payment runs, including checks, ACH transfers, electronic payment portals, and other approved payment methods. Monitor vendor payment terms and outstanding balances to help ensure timely and accurate payments. Reconcile vendor statements and research discrepancies involving invoices, payments, credits, balances, or missing documentation. Respond to a high volume of vendor and internal employee inquiries regarding invoices, payment status, account balances, and reconciliation issues. Maintain professional vendor relationships and support timely resolution of payment-related concerns. Assist with new‑vendor onboarding, documentation collection, verification, and system setup. Maintain accurate and organized AP records, approvals, payment documentation, and vendor files. Prepare and review reports related to AP aging, payment status, vendor activity, and other accounts payable metrics. Assist with month‑end close, account reconciliations, outstanding transaction review, and discrepancy research. Work closely with the Accounting team to support accurate coding, expense allocation, and financial reporting. Provide AP documentation and support for internal and external audits. Help maintain appropriate internal controls over invoices, vendor records, and payment activity. Identify opportunities to improve AP processes, workflows, accuracy, and efficiency. Support special projects and additional accounting assignments as needed. Qualifications Bachelor's degree in Accounting, Finance, Economics, or a related field required. Bilingual fluency in English and Spanish required. 2-3+ years of hands‑on accounts payable experience. Experience processing a high volume of invoices and managing frequent vendor communications. Strong experience reviewing invoices, approvals, purchase orders, work orders, and related supporting documentation. Experience reconciling vendor statements and researching and resolving invoice or payment discrepancies. Tipalti experience highly preferred. NetSuite or comparable ERP experience preferred. Strong Microsoft Office skills, particularly Excel, Word, and Outlook. Strong analytical and problem‑solving skills with excellent attention to detail. Strong vendor‑relations and customer‑service skills with the ability to communicate professionally and responsively. Highly organized with the ability to prioritize competing deadlines in a fast‑paced environment. Strong written, verbal, and interpersonal communication skills. Self‑starter who works with accuracy, urgency, and consistent follow‑through. Equal Opportunity Notice Highspring LLC (d/b/a Vaco by Highspring) and its parents, affiliates, and subsidiaries ("we," "our," or "Vaco by Highspring") are committed to the full inclusion of all qualified individuals and does not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by applicable law. The company is also committed to ensuring that persons who need them are provided with reasonable accommodations; if an accommodation is needed to participate in the job application or interview process, please contact View email address on click.appcast.io. Vaco by Highspring also wants all applicants to know their rights that workplace discrimination is illegal . Representation Notice By submitting to this position, you agree that you will be giving Vaco by Highspring the exclusive right to present your as a candidate for the foregoing employment opportunity. Additionally, you agree to be included in our talent pool for future hiring for similarly qualified positions. You further agree that you have represented information about yourself accurately and have not affirmatively misrepresented your qualifications. Lastly, you agree to maintain as confidential, to the fullest extent permitted by law, any information you learn from Vaco by Highspring about the position and you will limit disclosure of information about the position only to the extent necessary to perform any obligations in furtherance of your application. In exchange, Vaco by Highspring agrees to exercise reasonable efforts to represent you through all solicitation, job screening and resume dispersal. For residents of Ontario, Canada only: to the extent the position for employment is not with Highspring or not otherwise noted as vacant above, candidate should be informed that this role is to replace a presently employed person at Vaco by Highspring's client. Privacy Notice Vaco by Highspring respects your privacy and are committed to providing transparent notice of our policies. California residents may access Vaco by Highspring HR Notice at Collection for California Applicants and Employees here . Virginia residents may access our state specific policies here . Residents of all other states may access our policies here . Canadian residents may access our policies in English here and in French here . Residents of countries governed by GDPR and UK GDPR may access our policies here . Additionally, submissions to this position are subject to the use of AI to perform preliminary candidate screenings, focused on ensuring minimum job requirements noted in the position are satisfied. More details about Vaco by Highspring's use of AI can be found here ( Further assessment of candidates beyond this initial phase will be conducted by recruiters and hiring managers. Vaco by Highspring does not know and cannot opine on if its client's use of AI products in hiring. Pay Transparency Notice Determining compensation for this role (and others) at Vaco by Highspring depends upon a wide array of factors including but not limited to:

• the individual's skill sets, experience and training;
• licensure and certification requirements;
• office location and other geographic considerations; and
• other business and organizational needs.

With that said, as required by local law, Vaco by Highspring believes that the following salary range referenced above reasonably estimates the base compensation for an individual hired into this position in geographies that require salary range disclosure. The individual may also be eligible for discretionary bonuses and/or participation in medical, dental, and vision benefits as well as the company's retirement plan (or similar retirement benefits). #J-18808-Ljbffr Vaco by Highspring