Executive Assistant

Executive Administrative Assistant start ASAP

Pay: $34$36/hour

Location: Chelmsford, MA

Schedule: MondayFriday, 8:00 AM5:00 PM

Onsite: 34 days per week; candidates must be flexible and available MondayFriday, as onsite days may change week to week

Assignment Length: 24 months, with potential for temp-to-hire

Key Responsibilities:

• Manage complex, multi-time-zone calendars by prioritizing meetings, resolving conflicts, and aligning schedules with executive priorities
• Plan and support leadership meetings, including preparing agendas, coordinating logistics, distributing pre-reads, capturing notes, and tracking action items through completion
• Coordinate domestic travel arrangements and related logistics in accordance with company travel and expense policies
• Prepare, edit, and manage executive communications, presentations, and related materials with accuracy and professionalism
• Process, submit, and track expenses to ensure accuracy, timeliness, and policy compliance
• Serve as a primary administrative liaison by screening communications, routing inquiries, and ensuring timely information flow
• Maintain organized, version-controlled documents and shared resources using standard tools and templates
• Support workspace and resource logistics during organizational changes, space planning, onboarding, or office moves
• Partner cross-functionally with internal leaders, teams, and external stakeholders to coordinate schedules, information, and decision-making
• Exercise sound judgment and maintain strict confidentiality when handling sensitive information
• Qualifications: Prior Executive Administrative Assistant experience required
• Experience supporting C-level executives strongly preferred; CEO support is a plus
• Financial services or finance-related experience is a plus
• Must be highly polished, professional, and comfortable supporting senior leadership
• Strong calendar management and meeting coordination skills required
• Excellent written and verbal communication skills
• High attention to detail with strong organizational and follow-up skills
• Ability to work across time zones and manage shifting priorities
• Must be flexible with onsite schedule and available MondayFriday as business needs change

Ideal Candidate:

The ideal candidate is proactive, discreet, highly organized, and comfortable working in a fast-paced executive environment. This person should have strong judgment, excellent communication skills, and the ability to represent leadership with professionalism and confidence.