Executive Assistant (BLANK AST 3)

Job Summary This position provides high-level administrative support to the Animal Science Department Chair and is essential for maintaining efficient daily operations within the department. The role manages complex calendaring, correspondence, travel coordination, and document tracking, ensuring that leadership priorities are executed in a timely and organized manner. Additionally, this position supports departmental functions such as conference room scheduling, guest services, parking coordination, and administrative processes including Temporary Affiliate Forms and key requests. Given the breadth and complexity of responsibilities, this role is critical to ensuring operational continuity, professional communication, and compliance with university processes. Job Summary This position provides high-level administrative support to the Animal Science Department Chair and is essential for maintaining efficient daily operations within the department. The role manages complex calendaring, correspondence, travel coordination, and document tracking, ensuring that leadership priorities are executed in a timely and organized manner. Additionally, this position supports departmental functions such as conference room scheduling, guest services, parking coordination, and administrative processes including Temporary Affiliate Forms and key requests. Given the breadth and complexity of responsibilities, this role is critical to ensuring operational continuity, professional communication, and compliance with university processes. Apply By Date 08/21/2026 by 11:59 pm Qualifications Minimum Qualifications - For full consideration, applicants are encouraged to upload license and/or certification if required of the position High School Diploma/GED Minimum 1-3 years providing administrative or executive-level support Strong organizational and time management skills. Excellent written and verbal communication skills. Proficiency with Microsoft Office (Outlook, Word, Excel)Ability to manage multiple priorities and meet deadlines. Strong attention to detail and professionalism. Preferred Qualifications Minimum 1-3 years supporting senior leadership or executives Familiarity with university systems and processes. Experience coordinating travel & reimbursements. Knowledge of calendaring systems (Outlook). Customer service experience in an office environment. Ability to work independently and maintain confidentiality. Key Responsibilities 70% - Executive Administrative Support 20% - Department Administrative Support 10% - Front Office Support Department Overview We provide support services in the areas of contracts and grants, travel and reimbursements, purchasing, academic personnel, and information technology. Department Specific Job Scope Provide high-level administrative support to the Animal Science Dept Chair. Manage complex calendar scheduling, including coordinating meetings & appts. Draft, edit, & manage correspondence via email on behalf of the Chair. Coordinate & arrange travel. Process & track signature requests for dept documents & approvals. Coordinate conference room reservation requests. Submit & manage guest parking permit requests. Assist with Temporary Affiliate Form requests. Provide general administrative support to the Animal Science Dept Chair as needed. Provide occasional front office coverage. Respond to guest inquiries and provide customer service. Support key requests & merchandise sales.

POSITION INFORMATION

Salary or Pay Range: $29.40 - $42.14 Salary Frequency: Hourly Salary Grade: 108 UC Job Title: BLANK AST 3 UC Job Code: 004722 Number of Positions: 1 Appointment Type: Staff: Limited Percentage of Time: 100% Fixed Shift (Work Schedule): M-F, 8am-5pm Location: Davis, Ca Union Representation: CX-Clerical/Admin Benefits Eligible: Yes This position is hybrid (mix of on-site and remote work) Benefits Outstanding benefits and perks are among the many rewards of working for the University of California. UC Davis offers a full range of benefits, resources and programs to help you bring your best self to work, as well as to help you and your family achieve your health, wellness, financial and career goals. Learn more about the benefits below and eligibility by visiting UCnet Benefits Page or Benefits Summary for UC Davis Health Employees or Benefits Summary for UC Davis Employees. High quality and low-cost medical plans to choose from to fit your family's needs UC pays for dental and vision coverage for you and your family Retirement plans for eligible employees including Pension and other Retirement Saving Plans Supplemental insurance offered including additional life, short/long term disability, pet insurance, legal coverage, accident, critical illness and hospital indemnity Pregnancy and Parental Leave, Family & Medical Leave, Adoption Assistance and Pay for Family Care and Bonding for eligible employees Lactation Support Program and Family Care discounts and resources Employee Well-being resources and programming to support thriving in all aspects of employee’s lives On-site Employee Assistance Program including access to free mental health services Generous amount of paid Holidays annually as outlined in the UC Policies or Collective Bargaining Agreements Paid Time Off/Vacation/Sick Time as outlined in the UC Policies or Collective Bargaining Agreements Continuing Education (CE) allowance and Staff Education Reimbursement Program for eligible employees Access to free professional development courses and learning opportunities for personal and professional growth Public Service Loan Forgiveness (PSLF) Qualified Employer and Student Loan Debt Counseling Program for eligible employees Physical Demands Standing - Occasional Up to 3 Hours Walking - Occasional Up to 3 Hours Sitting - Frequent 3 to 6 Hours Lifting/Carrying 0-25 Lbs - Occasional Up to 3 Hours Pushing/Pulling 0-25 Lbs - Occasional Up to 3 Hours Bending/Stooping - Occasional Up to 3 Hours Squatting/Kneeling - Occasional Up to 3 Hours Twisting - Occasional Up to 3 Hours Reaching overhead - Occasional Up to 3 Hours Keyboard use/repetitive motion - Frequent 3 to 6 Hours Mental Demands Sustained attention and concentration - Frequent 3 to 6 Hours Complex problem solving/reasoning - Occasional Up to 3 Hours Ability to organize & prioritize - Frequent 3 to 6 Hours Communication skills - Frequent 3 to 6 Hours Numerical skills - Occasional Up to 3 Hours Constant Interaction - Frequent 3 to 6 Hours Customer/Patient Contact - Frequent 3 to 6 Hours Multiple Concurrent Tasks - Frequent 3 to 6 Hours Work Environment UC Davis is a smoke and tobacco free campus effective January 1, 2014. Smoking, the use of smokeless tobacco products, and the use of unregulated nicotine products (e-cigarettes) will be strictly prohibited on any UC Davis owned or leased property, indoors and outdoors, including parking lots and residential space. Special Requirements – Please contact your recruiter with questions regarding which activities apply by position N/A Misconduct Disclosure Requirement: As a condition of employment, the final candidate who accepts a conditional offer of employment will be required to disclose if they have been subject to any final administrative or judicial decisions within the last seven years determining that they committed any misconduct; received notice of any allegations or are currently the subject of any administrative or disciplinary proceedings involving misconduct; have left a position after receiving notice of allegations or while under investigation in an administrative or disciplinary proceeding involving misconduct; or have filed an appeal of a finding of misconduct with a previous employer. A Culture of Opportunity and Belonging At UC Davis, we’re committed to solving life’s most urgent challenges and building a healthier, more resilient world. We believe in growing through every challenge, continually striving to improve, and welcoming new perspectives that strengthen our community. We recognize that a vibrant and innovative organization values both individual strengths and shared purpose. The best ideas often emerge when people with different experiences come together. As you consider joining UC Davis, we invite you to explore our Principles of Community, our Clinical Strategic Plan and strategic vision for research and education. We believe you belong here. The University of California, Davis is an Equal Opportunity Employer. All qualified applicants will be considered for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age or protected veteran status. To view the University of California’s Anti-Discrimination Policy, please visit: Because we want you to feel seen and valued, our recruitment process at UC Davis supports openness and authenticity. Research shows that some individuals hesitate to apply unless they meet every qualification. You may be an excellent fit for this role-or the next one. We encourage you to apply even if your experience doesn't match every listed requirement. #YouBelongHere To learn more about our background check program, please visit: #CA-CB #J-18808-Ljbffr University of California, Davis