Executive Assistant, Business Affairs

Business Development New York Full-Time On-Site This position provides high-level administrative and operational support to members of the Business Affairs team for Paramount Television Studios. This role ensures the smooth functioning of a bi-coastal team that includes a SVP, VP and Counsel by managing schedules, coordinating communications between internal departments and external key collaborators, and assisting with legal and business documentation in a professional manner at all times. Responsibilities Manage calendars, prioritize meetings, and coordinate communications across varying internal departments and external partners. Screen and respond to calls/emails; draft, review, and manage correspondences, including memos and meeting agendas. Schedule internal and external meetings, including with agents and external legal teams. Support BA team in strategic priorities and monitor and prioritize incoming requests, ensuring timely responses and follow-ups. Anticipate executive needs and proactively resolve scheduling conflicts or operational bottlenecks. Assist BA team by updating internal deal trackers, supporting the workflow of information to internal and external teams on a timely basis, including managing key documents for specific projects, and preparing and reviewing deal documents, as needed, including obtaining signatures. Research and prepare materials and charts for specific projects, including drafting letters. Maintain organized filing systems (digital) for contracts and sensitive materials and pull documents upon BA request. Prepare and track expense reports. Coordinate IT setup and logistics for meetings and team events. Assist with department initiatives and cross-functional projects. Basic Qualifications 3+ years of administrative experience supporting senior executives; entertainment industry experience strongly preferred. Proficiency in Microsoft Office Suite; familiarity with DocuSign and contract management tools. Proven ability to manage databases and electronic filing systems. Additional Qualifications Bachelor’s degree or equivalent experience preferred. Fantastic organizational and time-management skills. Strong written and verbal communication; ability to draft professional correspondence. High level of discretion and confidentiality. Ability to multitask and prioritize in a fast-paced environment. Hiring Salary Range: $52,000.00 - 60,000.00. What We Offer Attractive compensation and comprehensive benefits packages. Generous paid time off. Paramount is an equal opportunity employer (EOE) including disability/vet. Nearest Major Market: Manhattan Nearest Secondary Market: New York City #J-18808-Ljbffr Paramount Pictures