Executive Assistant to President & C-Suite

Job Details Job Location: Huston‑Tillotson University, Austin, TX 78702 Position Type: Full‑time Salary: $60,000.00 per year This is not your average assistant role—this is a mission‑critical leadership position. About the President You’ll Support You will be supporting a leader who operates at an elite level. A national advocate for HBCUs, renowned speaker, and solutionist, President Wallace has the detailed eye Miranda Priestly and the quick, sharp wit of Janelle James with her own unmistakable leadership style. Christian Innovative Tough, decisive, and fast-moving Operates with bold vision and high expectations Leads with purpose, faith, and strategy Expects excellence—and delivers i This is a front‑row seat to transformational leadership in motion. Tasks & Responsibilities Confidential Command Center Serve as a highly trusted, discreet advisor, managing sensitive information with absolute confidentiality. Act as an extension of the President in written communication—drafting, editing, and responding to emails with clarity, tone, authority, and kindness. Master of Motion & Momentum Own and optimize the President’s calendar with precision and assertiveness—you are the guardian of her time. Ensure seamless transitions between meetings (including moving quickly across campus and up/down stairs as well as off campus). Proactively identify scheduling conflicts and solve them before they become problems. AI‑Enabled Efficiency Expert Leverage modern AI tools (ChatGPT, automation platforms, workflow systems) to increase productivity and reduce friction. Continuously identify smarter, faster ways to operate. Create dashboards to ensure deliverables are on track and end up on time. Executive Voice & Presence Communicate on behalf of the President with kindness, confidence, polish, and professionalism. Prepare briefing materials, talking points, and manage follow-ups that ensure the President is always 10 steps ahead. Meeting Architect & Experience Curator Design and manage high‑level meetings that are organized, efficient, and impactful. Create visually compelling Canva presentations that bring ideas to life. Host and facilitate meetings when needed—keeping discussions focused, productive, and on time. Someone who knows how to serve as an exceptional host to guests who visit the President and who are in presence of the President. Strategic Travel Coordinator Coordinate and occasionally accompany the President on travel. Manage logistics with excellence, ensuring every trip is seamless and purposeful. Understands travel well enough to schedule multiple consecutive trips. Problem Solver‑in‑Chief Anticipate challenges and resolve issues quickly, calmly, and creatively. Serve as the “fixer” who ensures nothing falls through the cracks. Operations & Project Management Track key initiatives, deadlines, and priorities across the President’s portfolio. Ensure accountability across teams—following up and driving results. Support board relations, executive leadership coordination, and special projects. Keen eye on being able to prioritize the demands of the President’s time. Qualification Bachelor's degree required. Five (5) years of executive support experience, including supporting C‑level executives. Knowledge, Skills, & Abilities Who You Are (This Role Requires a Certain Kind of Leader) You operate with no fear and bring a bold, solutions‑oriented mindset. You are willing to go the distance—long drives, late nights, early mornings—because impact doesn’t wait. You carry yourself with confidence and presence—a snappy dresser who understands every room matters. You lead your work with purpose, faith, and strategy, grounded in strong Christian values. You rise to expectations—you don’t shrink from the. And one thing above all: You are obsessed with the calendar—not good at it, not familiar—obsessed. You quarterback the President’s Outlook calendar with elite precision and confidence of Patrick Mahomes—decisive, strategic, and always ahead. You anticipate conflicts before they exist, protect time like currency, and ensure every meeting has purpose and that meeting participants are prepared in advance of time with the President. What Makes You Exceptional You know how to have fun! And love to smile! Highly organized with extraordinary attention to detail. Technologically fluent, especially with AI tools and productivity platforms. Creative thinker with strong design instincts (Canva expertise required). Exceptional communicator—written and verbal. Assertive, confident, and calm under pressure. Physically agile and able to move quickly in a dynamic environment. Discreet, trustworthy, and solutions‑oriented. Love to learn and read. Bonus Points If You… Have experience supporting a C‑suite executive or university president. Are passionate about higher education, innovation, and HBCUs. Can anticipate needs before they are spoke. SUPERVISION This position reports to the President & CEO in collaboration with the C‑suite. Salary Range $60,000 annually, plus benefits. POSITION STATUS Full‑time; In‑Perso Why This Role Matters Your excellence ensures the President & CEO can operate at the highest level—driving transformation, innovation, and legacy. Final Word This role is for someone who wants proximity to power, purpose, and possibility. This is not a job. This is a front‑row seat to leadership in motion. SETTING Founded in 1875, Huston‑Tillotson University is Austin's first institution of higher education. The University is an independent, liberal arts, church‑related, historically black institution located on a 23‑acre tree‑lined campus near downtown Austin, Texas. The University is affiliated with United Methodist Church, the United Church of Christ, and the United Negro College Fund. Undergraduate, four‑year degrees in business, education, the humanities, natural sciences, and social sciences are awarded. Huston‑Tillotson University is multi‑cultural, multi‑ethnic, and multi‑faith, and welcomes students of all ages, races, and religions. All faculty are engaged in a range of activities, their primary focus is teaching. The student‑teacher ratio is 15 to one, which allows an environment of personalized attention to students. #J-18808-Ljbffr Huston-Tillotson University