Administrative Assistant

Contract Hudson Yards, NYC (Hybrid)

Responsibilities:

• Provide administrative support for the Head of Distribution, and Head of Strategy & Transformation, ensuring timely and professional service.
• Assist with calendar management, meeting scheduling, and meeting logistics.
• Coordinate travel arrangements, including flights, hotels, ground transportation, and related itineraries.
• Prepare and submit expense reports in a timely manner.
• Support the preparation of correspondence, reports, presentations, and other business materials.
• Coordinate conference room bookings, catering requests, and virtual meeting setup as needed.
• Respond to routine requests and inquiries from internal and external stakeholders.
• Maintain organized electronic and physical filing systems.
• Assist with purchase order requests and support vendor payment processes in partnership with sourcing and finance teams.
• Support department projects, events, and team initiatives as assigned.
• Prioritize daily responsibilities to meet deadlines and ensure accuracy of work.
• Escalate issues requiring management attention and providing status updates as appropriate.
• Perform other administrative duties and special projects as assigned.

Requirements:

• Associate's or Bachelor's degree in Business Administration, related field, or equivalent experience.
• 5+ years of administrative, office coordination, or support experience.
• Strong organizational and time management skills.
• Excellent written and verbal communication skills.
• Attention to detail and ability to manage multiple priorities.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Basic knowledge of virtual meeting and audio-visual technologies.
• Ability to maintain confidentiality and handle sensitive information appropriately.
• Strong customer service orientation and interpersonal skills.
• Ability to work independently and collaboratively in a team environment.
• Flexibility to work outside of regular business hours when needed.

Perennial Resources International