Administrative Assistant

Job Summary 7.5 hours/day, 5 days/week, 215 days/year. Under the supervision of the Building Principal, this candidate will provide major administrative secretarial support to the principal and efficient operation of the main office. Essential Job Functions Serves as a secretary who maintains confidentiality and acts as a personal assistant to one or more administrators. Performs duties that entail a high degree of accountability, confidentiality, and good judgment. Takes the initiative to perform routine tasks and solve problems independently. Follows office protocols and monitors record‑keeping procedures to ensure accurate and timely collection, verification, recording, and retention of program data. Greets/assists office visitors; answers/directs calls; takes messages; manages calls efficiently. Prepares computer files, including letters, memos, notes, emails, spreadsheets, and slides; responds to inquiries. Maintains calendars and schedules meetings as directed. Processes incoming, outgoing, and interoffice mail and shipments; verifies contents with packing lists and purchase orders. Organizes, stores supplies and equipment; maintains an inventory control system; reorders supplies as needed. Documents and maintains asset inventory records; tags fixed assets as directed. Helps administrators manage board‑approved budgets. Contacts vendors as directed; prepares requisitions for approval. Keeps administrators aware of work progress and pending deadlines. Assists with special projects and committee activities as directed. Performs other duties as assigned. Minimum Qualifications Demonstrated excellent interpersonal and organizational skills. The ability to speak and comprehend sufficiently and to give and receive information via telephone, face‑to‑face, and/or written communication. High School Diploma; an acceptable score on a pre‑employment skill test may be required. Advanced office administration skills substantiated by training and/or relevant work experience. Ability to lift/move supplies/equipment weighing 15 pounds. Compliance with drug‑free workplace rules, board policies, and administrative guidelines/procedures. Displays flexibility, reliability, self‑discipline, and a willingness to take on challenging tasks; reacts productively to interruptions and emerging priorities. Demonstrates the ability to implement administrative principles, practices, and procedures. Maintains a record free of criminal violations that would prohibit public school employment. Meets all mandated health screening requirements. Demonstrates proficiency using equipment and software applications associated with the position. Knowledge of and demonstrated skill in computers including Google Suite, Microsoft Word, Excel, and PowerPoint. Preferred Qualifications Previous experience in an office or clerical field. Salary/Rate of Pay Step 1, $40,412.00 per year. Benefits Standard employee benefits apply. Hiring Manager Sean E. Patton, Chief of Human Resources and Operations #J-18808-Ljbffr