Executive Admin Assistant - Private Equity

Job Description

Job Description

Firm is a rapidly growing private equity firm managing dynamic portfolios and driving high-impact investments. As they grow, they maintain a fast-paced, collaborative culture that rewards initiative and high energy. They are looking for an ambitious Administrative Assistant to join their dedicated 4-person administrative team and support their expanding operations.

Position Overview

Are you a high-energy professional looking for a growth-oriented role in finance? In this position, you will report directly to the Office Manager and work alongside three other talented admins. You will provide critical support to various internal teams, ensuring seamless daily operations while managing schedules and domestic ravel logistics.

Key Responsibilities

• Calendar Management: Maintain, optimize, and align complex calendars for multiple team members across different departments.
• Travel Arrangements: Coordinate comprehensive domestic travel logistics, including flights, hotels, ground transportation, and detailed itineraries.
• Team Collaboration: Work seamlessly within their 4-person admin cohort to cross-train, balance workloads, and ensure total office coverage.
• Cross-Functional Support: Assist different investment and operational teams with administrative requests, expense reports, and meeting preparations.
• Office Energy: Serve as a positive, proactive force in the office, anticipating bottlenecks before they happen.

Qualifications

• Non-Grad and Non Financial Services experience is fine
• 2+ years of administrative support experience, preferably in a fast-paced corporate environment (finance, legal, or professional services a plus).
• Proven success managing heavy calendar schedules and domestic travel arrangements.
• High energy, positive attitude, and a strong desire to learn and grow within a fast-moving firm.
• Excellent communication, organizational, and time-management skills.
• Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint).
• A vibrant, collaborative team environment with clear paths for professional advancement.

\nCompany Description

Well renowned midtown Private Equity boutique

Company Description

Well renowned midtown Private Equity boutique