Executive Administrative Assistant

Executive Administrative Assistant

Location: Clifton, NJ (In-office)
Job Type: Full-time, 9:00 am to 6:00 pm
Salary Range: $60,000 - $70,000/year base salary

Schedule: 40 hours per week with 1 hour paid lunch break daily. Some evening / weekend hours may be required depending on the week (see below).

Are you a proactive and organized professional looking for more than just a job? Are you an outgoing person who loves interacting with many different kinds of people? Have you always been interested in the legal field?

At Rosenblum Law , we offer a long-term career path with growth, stability, and a positive, team-oriented environment. Our firm, based in Clifton, NJ, has served over 100,000 clients with top-rated service and legal expertise for more than two decades.

As an Executive Administrative Assistant , you'll be a critical part of our client-first approach, supporting internal operations while helping ensure a seamless, welcoming experience for every client who walks through our doors—or picks up the phone.

Key Responsibilities

• General office management duties
• Greet clients and manage front desk operations with professionalism and warmth
• Answer calls, emails, and messages
• Schedule meetings, appointments, and travel arrangements
• Maintain and organize digital and physical filing systems
• Assist with Estate Planning workshops (if needed at evening or weekend workshops, schedule will be adjusted accordingly to equal 40 hours / week)
• Track office supplies and manage vendor relationships
• Help with keeping snack and drink supply stocked
• Happiness team: coordinate team events and initiatives
• Draft and distribute memos, reports, and correspondence
• Assist management with ad-hoc projects and internal initiatives
• Business development assistance, scheduling and managing agenda for the owner

Qualifications

• Bachelor's degree
• Proven experience in administrative roles
• Excellent written and verbal communication skills
• High proficiency with Microsoft Office (Word, Excel, Outlook, Google Suite)
• Strong organizational skills and attention to detail
• Comfortable working in a fast-paced, team-driven environment
• Outgoing personality and people skills

What We Offer

• Competitive annual salary $60,000-$70,000
• Health insurance (after 90-day probation)
• 401(k) plan with profit sharing (after 1 year)
• Paid time off
• Supportive team culture with training and mentorship
• Opportunities for advancement and long-term growth

If you're ready to bring your energy, professionalism, and talents to a firm that values both its clients and its employees— apply today and grow with us at Rosenblum Law.