Administrative Assistant 2 (IS)

Salary: $16.82 - $26.91 Hourly Location : 6201 Florida Blvd., Baton Rouge, LA Job Type: Full Time Non-Exempt Job Number: AA2IS2026 Department: Information Systems Division: INFORMATION SYSTEMS Opening Date: 05/29/2026 Closing Date: 6/26/2026 4:59 PM Central FLSA: Non-Exempt General Summary The IS Administrative Support Coordinator works as an administrative assistant under the direction of the IS Director. The IS Administrative Support Coordinator will coordinate and perform administrative tasks for the IS Department to include but not limited to managing active directory accounts, answering helpdesk lines, updating information for global directory and email distribution. Will create, track and make payments for purchase orders, maintain inventory of equipment, coordinate communications with staff and end-users, follow-up with customers to resolve issues, manage calendar and schedule appointments and meetings. Requirements and Job Specifications Education Required: High School Diploma or equivalent and Associates degree from an accredited 2-year college or program in the area of Business, Secretarial, or closely related field. Certification(s) Required: N/A License(s) Required: Valid LA driver's license. Years of Relevant Work Experience: Three (3) years work related experience or training in office practices and computers. Equivalent combination of education and experience will be considered. Other Job Specifications: Knowledge of modern office practices, procedures, equipment and clerical techniques Knowledge of business, English, spelling and arithmetic Must be highly computer literate with extensive experience in database management and excellentattention to detail. Skill in the use of modern office equipment. To include, computer, copier/scanner/fax, telephone andcalculator. Skill in Microsoft Office Word, PowerPoint & Excel and database management Skill in assessing customer's area of concern and routing to correct staff person High in customer service and the ability to deal with the public with tact and courtesy. Ability to prepare clear and concise oral and written reports/correspondence/presentations Ability to use basic mathematical tabulations and computations and make corrections accurately Ability to communicate information to others both orally and in writing Ability to receive and resolve complaints and questions Ability to work under pressure and meet multiple deadlines Ability to maintain effective working relationships with employees and the general public Functions and Duties Job Duties include but are not limited to: Manage Active Directory Accounts Update Employee Information in Global Directory Update Email Lists Weekly (365 Distribution and MailMan) Answer Helpdesk line during normal business hours and check voicemail daily. Aide in the initial assignment and prioritization of tickets Facilitate communications between technicians and end-users Follow-up with customers after issues resolved Obtain required information for PO approval (Competitive Quotes, W-9's, etc.) Receipt of Goods on IS items Procured through Logos Maintain Inventory of IS Equipment and Supplies for Department and Retail Space Coordinate In/Outs for IS Team members Maintain timely and accurate submissions of PCard Logs for all IS Staff Perform IS's Copying, Scanning, Faxing, Filing, Mailing or Return shipping. Performs bi-weekly payroll preparation Prepares, submits and tracks invoices, purchase orders and payments for the IS department Prepares agenda for Committee meetings and record minutes Prepares other reports and presentations as requested Calendar Management and Scheduling of Appointments and Meetings Mobile Device Administration Secondary Duties: Perform other Administrative or Minor Technical Support duties as required or as assigned. This job description in no way states or implies that these are the only duties to be performed by this employee. He or she will be required to follow any other instructions and to perform any other duties as requested by his or her supervisor. Supplemental Information Full time position. Typically 8 hours per day, 5 days a week; meal break daily. Some evening or overtime as required. Resumes will not be accepted in lieu of a completed application. You must include all relevant education and experience on your official BREC online application or it will be deemed incomplete and you will be ineligible for this vacancy. Complete each section of this application (i.e. work experience, education, etc.) to demonstrate that you meet the eligibility and minimum qualification requirements described in this announcement. An offer of employment is contingent on passing a pre-employment criminal background check, Motor Vehicle Records check, drug screen, and physical. If you have any questions or concerns, please email View email address on click.appcast.io or call View phone number on click.appcast.io. 2026 FULL-TIME EMPLOYEE BENEFITS HEALTH INSURANCE : BREC provides comprehensive medical coverage through Louisiana Blue formerly BCBSLA , including HMO, PPO, and Blue Saver (Qualified High-Deductible Health Savings Account) options. Coverage becomes effective on the first day of the month following a two-month waiting period. Employee cost per month for HMO: $175.43 - employee only; $597.45 - employee & spouse or employee & dependent children; $962.52-family. Employee cost per month for PPO: $375.23- employee only;$975.50- employee & spouse or employee & dependent children; $1,492.70 - family. Employee cost per month for Blue Saver: $39.08 - employee only; $162.68 - employee & spouse or employee & dependent children; $290.49 - family. In addition to medical coverage, BREC offers voluntary insurance options, including Dental and Vision. LIFE INSURANCE : All full-time employees are insured under a Group Term Life Insurance policy provided by Lincoln Financial . Coverage is subject to reduction at ages 65 and 70. There is no cost to the employee; however, coverage associated with salaries exceeding $50,000 is subject to imputed income in accordance with IRS regulations. Coverage is effective immediately upon eligibility. RETIREMENT SYSTEM: BREC contributes 38.22% of each employee's salary to the City-Parish Employees' Retirement System. Employees contribute 9.5% of salary. All retirement contributions are tax-deferred. Employee contributions are maintained in individual accounts and are refunded if an employee leaves BREC prior to retirement eligibility. After 25 years of service, employees may be eligible for additional benefits through the Deferred Retirement Option Plan (DROP). BREC also offers a Supplemental Retirement Deferred Compensation Plan through Nationwide Retirement Solutions, available through convenient payroll deductions. HOLIDAYS : BREC employees receive twelve (12) paid holidays per year. SICK LEAVE : BREC employees accumulate sick leave at the rate of 100 hours per year the first five years they are employed; accrual of hours will increase based on the number of years of service, thereafter, up to 192 hours for 15 or more years. Employee is eligible to utilize leave after 30 days of continuous employment. ANNUAL LEAVE : BREC employees earn annual leave at the rate of 100 hours per year the first five years they are employed; accrual of hours will increased based on the number of years of service, thereafter, up to 192 hours for 15 or more years. Employee is eligible to utilize leave after 90 days of continuous employment. FULL-TIME STATUS : Upon completion of a six-month probationary periods and approval of supervisor, full-time status will be achieved. EMPLOYEE DISCOUNTS : BREC full-time employees can take advantage of a generous discount. Some restrictions may apply. See the discount policy for more details. EAP : BREC's Employee Assistance Program (EAP) is administered by Lucet. They EAP helps employees and their family members resolve personal or work-related problems. CREDIT UNION : BREC employees are eligible to join the City Federal Credit Union and/or Pelican State Credit Union and enlist in payroll deduction plan. Direct deposit to the Credit Union is also available. FEDERAL STUDENT LOAN FORGIVENESS : BREC is a qualifying employer for public service loan forgiveness. Employees who have Federal Direct Loans and have made 120 payments on the Federal Direct Loans (after October 1, 2007) may be eligible for the remaining loan balance to be forgiven. LA START : This 529 Qualified Tuition savings plan may be open on behalf of a named Beneficiary by anyone, including legal entities, provided that the Account Owner or the Beneficiary is a resident of Louisiana. Account Owners may save at their own pace, in amounts they can afford. FSA : BREC offers an FSA that allows employees to contribute a portion of their regular earnings before taxes. Distributions from the account must be used to reimburse the employee for qualified expenses related to medical and dental services. SUPPLEMENT BENEFITS : BREC offers voluntary benefits through AFLAC or Colonial Life. Those benefits include accident insurance, critical care, hospital indemnity, life, LTD and STD. BREC reserves the right to at any time and from time to time to modify or amend, in whole or in part, any or all of the provisions of the benefit package. *Commissioned Approved Benefits Effective January 1, 2026* 01 The supplemental questions are a very important first step in our screening process. Therefore, you are required to accurately and completely respond to each question by providing the information asked in each question. Your responses will be used to initially determine your qualifications and eligibility for this position. DO NOT INDICATE "SEE RESUME" IN RESPONSE TO THE SUPPLEMENTAL QUESTIONS. This response and a lack of detail and explanation in the supplemental questions and in your application may result in failure or disqualification for this position. THIS MEANS YOU WILL BE INELIGIBLE FOR FURTHER CONSIDERATION IN THIS RECRUITMENT PROCESS. Please check "yes" to show that you have read and understand this statement. Yes YesNo No Yes No 02 Do you meet the qualifications listed below? Education Required: High School diploma or equivalent and Vo-tech school diploma or associates degree Area of Study (major) Required: Business; Secretarial; or related. Business or related Years Relevant Work Experience: 1 years related experience in office setting with keyboard/computer experience. Other Job Specifications: Knowledge of office practices Knowledge of office equipment & computers Good math skills Good interpersonal/organizational/telephone skills Yes No 03 Do you have a valid Louisiana driver's license? Yes No 04 Do you have at least 1 year related experience or training in office practices and computers? Yes No Required Question