Executive Assistant

Executive AssistantHackettstown, NJThe Executive Assistant (EA) provides high-level administrative support to the Executive Leadership Team, serving as a trusted business partner to six senior leaders. This role is responsible for managing executive priorities, coordinating administrative operations, facilitating effective communication, and ensuring the smooth execution of day-to-day business activities. The EA proactively anticipates leadership needs, exercises sound judgment, and handles highly confidential information with the highest level of discretion and professionalism.The ideal candidate is a highly organized, resourceful, and service-oriented professional who thrives in a fast-paced environment, effectively manages multiple priorities, and builds strong working relationships across all levels of the organization.Responsibilities:Manage complex calendars for multiple executives, prioritizing meetings and resolving scheduling conflicts.Coordinate internal and external meetings, including logistics, agendas, conference rooms, virtual meeting platforms, presentation materials, and follow-up action items.Monitor and prioritize executive correspondence, ensuring timely responses and appropriate follow-up.Prepare, proofread, and distribute professional correspondence, reports, presentations, meeting materials, and other executive communications.Coordinate domestic and international travel arrangements, including itineraries, accommodations, transportation, visas (when applicable), and expense reporting.Screen telephone calls and visitors, directing inquiries appropriately while maintaining a high level of professionalism.Maintain executive files, electronic records, organizational documents, and other confidential information.Create and format presentations, spreadsheets, reports, and executive-level communications.Maintain organizational charts, leadership contact information, and other executive reference materials.Record meeting minutes, document action items, and follow up on assigned deliverables as requested.Support the planning and execution of leadership meetings, company events, employee engagement activities, and executive off-site meetings.Assist with onboarding activities for new leaders and employees as needed.Coordinate office-related activities including visitor logistics, conference room scheduling, office supplies, and general administrative support.Serve as a liaison between executive leadership and internal departments while maintaining positive working relationships throughout the organization.Provide administrative support for special projects and strategic initiatives as assigned.Provide backup support to other administrative professionals when necessary.Handle sensitive business, financial, personnel, and strategic information with the highest degree of confidentiality, integrity, and discretion.Qualifications:Minimum of 5 years of progressively responsible administrative experience supporting senior executives.Bachelor's degree preferred or an equivalent combination of education and relevant work experience.Advanced proficiency with Microsoft Office Suite, including Outlook, Word, Excel, PowerPoint, Teams, and SharePoint.Salary Range: $85,000-$115,000AAP/EEO StatementAstrodyne TDI is an Equal Opportunity / Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion or creed, sex, sexual orientation, gender identity, national origin, age, citizenship status, marital status, disability, military status, genetic information, or any other legally protected status.NOTICE TO THIRD PARTY AGENCIESPlease note that Astrodyne TDI does not accept unsolicited resumes from recruiters or employment agencies. In the absence of a signed Recruitment Fee Agreement, Astrodyne TDI will not consider or agree to payment of any referral compensation or recruiter fee. In the event a recruiter or agency submits a resume or candidate without a previously signed agreement, Astrodyne TDI explicitly reserves the right to pursue and hire those candidate(s) without any financial obligation to the recruiter or agency. Any unsolicited resumes, including those submitted to hiring managers, are deemed to be the property of Astrodyne TDI.