Accounts Payable Specialist
Robert Half
Job Description
Job Description
We are looking for an Accounts Payable Specialist to join a client-focused finance team in California. This contract opportunity has the potential to become permanent and is ideal for someone who excels in high-volume invoice processing, payment coordination, and maintaining accurate financial records across multiple accounts. The role requires strong organizational skills, careful attention to detail, and the ability to manage weekly payment activity in a fast-paced environment while collaborating closely with leadership.
Responsibilities:• Review and organize incoming bills received through mail, email, and fax to ensure timely and accurate processing.
• Coordinate weekly payment activity for multiple client accounts by confirming which invoices are scheduled for disbursement.
• Monitor available funds across client accounts and prepare cash balance updates to support payment decisions.
• Process invoices within the accounting system, applying accurate account coding and payment details before checks are issued.
• Generate check runs and prepare payment batches for management approval and signature.
• Maintain weekly reporting on outstanding and uncashed checks to help track payment status and account activity.
• Create cash needs reports for clients to support short-term funding requirements and payment planning.
• Follow established workflows and internal procedures while quickly becoming proficient in the accounting platform.• Minimum of 3 years of hands-on accounts payable experience in an accounting or finance environment.
• Bachelor’s degree required.
• Demonstrated experience with invoice coding, account coding, and full-cycle accounts payable processing.
• Working knowledge of payment methods such as ACH transactions and check disbursements.
• Ability to manage multiple client accounts while maintaining accuracy and meeting recurring deadlines.
• Strong attention to detail with the ability to follow directions and keep financial workflows organized.
• Comfortable learning new accounting systems and adapting to established processes.
Vacancy posted 8 days ago
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