Legal Secretary

Job Description

Job Description

We are looking for a detail-oriented Legal Secretary to support a civil litigation practice in Lafayette, California. This position is well suited for someone who can manage a busy legal desk, maintain accuracy under tight deadlines, and keep case materials organized. Candidates with solid litigation support experience are preferred, though motivated professionals with strong potential will also be considered. This role is focused on legal secretarial work and is not designed as a track toward paralegal responsibilities.

Responsibilities:
• Prepare, format, and submit court filings electronically while ensuring compliance with applicable court rules and deadlines.
• Maintain attorney calendars by tracking hearings, filing dates, and other case-related obligations with a high degree of accuracy.
• Organize, update, and retrieve legal documents in document management systems, including NetDocuments when applicable.
• Draft, revise, and finalize correspondence, pleadings, and other legal materials from attorney notes, edits, or dictation.
• Monitor active litigation matters and provide day-to-day administrative support to keep the civil litigation desk running efficiently.
• Coordinate communications, schedule matters, and manage Outlook-based email and calendar activity to support attorneys and case progress.

• Previous experience supporting a civil litigation practice.

• Demonstrated ability to handle electronic court filings and work accurately within filing procedures and deadlines.

• Strong calendar management skills, with the ability to track multiple time-sensitive litigation dates.

• Proficiency in preparing and managing legal documents in a fast-paced office environment.

• Working knowledge of Microsoft Outlook for email, scheduling, and daily coordination.

• Experience with dictation and transcription of legal or business documents is preferred.

• Familiarity with document management platforms such as NetDocuments is helpful but not required.