ADMINISTRATIVE ASSISTANT II

ADMINISTRATIVE ASSISTANT II - 71000302

POSITION SUMMARY: This position is responsible for providing varied and complex administrative assistance to the Chief of Florida Crime Information Bureau (CIB). This position reviews, analyzes and prepares drafts of memoranda and correspondence for administrative decisions and policies for the members of the CIB, consistent with Department Policies and Procedures.

DUTIES & RESPONSIBILITIES: Specific duties include: Compiling and analyzing data and documentation as requested, and presents recommendations in logical formats to aid supervisors in decision making; Maintaining a thorough knowledge of department programs and services to assist department customers in resolving problems or responding to requests for assistance and routes those requests to the appropriate areas or individuals; Maintaining a tickler file to assist Bureau Chief, section supervisors, and department customers in monitoring assignments and deadlines; Maintaining accurate records of property inventory and surplus inventory; performs biannual inventory verification in conjunction with Director's Office; Providing administrative support to the Bureau Chief, section supervisors and staff; Providing customer support; answers and screens incoming phone calls and routes them to appropriate staff; Assist with coordinating interview schedules and meetings as requested by the Bureau Chief or section supervisors; Distributing, sorts and routes incoming mail to Bureau Chief and all CIB sections; and Performing other related duties where appropriate or as requested by the Director or Bureau Chief.

KNOWLEDGE, SKILLS & ABILITIES: Knowledge of office procedures and practices; Knowledge of the principles and techniques of effective verbal and written communication; Knowledge of the methods of data collection; Ability to maintain confidential information; Ability to understand and apply applicable rules, regulations, policies and procedures; Ability to deal with the public in a tactful and courteous manner; Ability to perform basic arithmetical calculations; Ability to work independently; Ability to utilize problem solving techniques; and Ability to plan, organize and coordinate work assignments.

BASE SALARY: $ 37,050.00

HOW YOU WILL GROW: FDLE recognizes the importance of growth and success while fostering a family-oriented work environment. We encourage our members to seek opportunities for professional growth through training, team building, and mentoring. Our four Fundamental Values of Service, Integrity, Respect and Quality will guide you as you embark on a lifelong career at FDLE.

OUR SALARY & BENEFITS: Starting salary will be the minimum of the class pay range, unless otherwise dictated by FDLE's pay policy. FDLE is a State of Florida Employer and offers a comprehensive benefits package, including: State of Florida Tuition Waiver Program; Paid holidays, vacation and sick leave; HMO and PPO health insurance options with premiums starting as low as $50 per month; $25,000 in automatic life insurance coverage; Multiple supplemental insurance options including: dental, vision, disability and more; Paid maternity leave and parental leave following the birth or adoption of a child; Pension and investment retirement plan options; and Tax deferred medical and child care reimbursement accounts.

ABOUT OUR AGENCY: The Florida Department of Law Enforcement (FDLE) employs more than 2,000 members statewide either at headquarters in Tallahassee or in one of seven regional operations centers (ROCs). Our mission is to promote public safety and strengthen domestic security.

HIRING PROCESS: You will be evaluated for this job based on your previous knowledge and experience. Additional reviews may be performed to screen for preferred qualifications, experience and education. Your qualifications will be based on knowledge, skills, and abilities and other elements relevant to this position supported by the information provided on your application.

NOTES: Preference will be given to current FDLE members who have satisfactorily completed at least six months of the probationary period for their current position.