Office Assistant
Dagen Personnel LLC
Executive & Research Support
- Scheduling: Manage calendars, schedule meetings, and coordinate logistics for senior leadership and investment team.
- Research management: gather and organize earnings transcripts, sell-side reports, research provider reports, and create ad-hoc research packs. Create system for tracking research resources across the firm. Help maintain frictionless research process.
- Coordinate domestic and international travel, often complex and last-minute, including flights, hotels, cars, dinner reservations, and contingency planning (with detailed full trip itineraries).
- Meeting preparation and follow-up: draft agendas, compile attendee profiles, assemble briefing materials, track action items.
- Anticipate needs, proactively identify issues, and ensure follow-through on key initiatives. Turn "we should" into a tracked, completed initiative across the firm.
- Handle light personal logistics: appointments, reservations, gifts, quick errands as needed to provide seamless support.
- HR onboarding: set up new employees with equipment, system access, and compliance requirements.
- Create and maintain a best practices playbook documenting procedures for all administrative and operational functions.
- On-the-ground IT/technical support: Coordinate with IT Vendor to troubleshoot issues, procure equipment and maintain best practices
- Vendor relationships: research and vet new vendors, negotiate contracts/renewals, and ensure the firm receives high-quality service.
- Expense management: track, organize, and document firm and executive expenses; help manage invoices and accounts payable.
- Office management: stock supplies, order lunches, welcome guests, and foster a positive, energetic office culture.
- Support event planning: assist in the coordination and execution of team-building offsites/activities, client events, holiday parties and happy hours.
- Bachelor's degree preferred.
- 3-5+ years of experience in a fast-paced, professional environment (finance, investment, or startup experience strongly preferred).
- Based in Austin, TX (or willing to relocate).
- Tech fluent - proficiency in Microsoft suite, Slack, AI Tools; familiarity with project management/collaboration tools a plus.
- Exceptional organizational skills with the ability to manage competing priorities.
- Strong judgment, discretion, and professionalism when handling sensitive information.
- Flexibility for early morning, evening, or weekend support.
Vacancy posted 3 days ago
Similar jobs that could be interesting for youBased on the Office Assistant in Austin, TX vacancy
- ...Office Assistant Sharpcontra is a forward-thinking solutions company dedicated to delivering high-quality results with precision and integrity. We empower organizations through strategic execution, streamlined operations, and exceptional project support. Our team thrives...SuggestedFull timeWork at office
Sharpcontra
Austin, TX1 day ago - ...We're hiring people to join our team as OFFICE ASSISTANTS ! Ideal candidates will have accounting and bookkeeping experience, and will enjoy working with numbers. A Few of Our Benefits: ~ Restaurant Discounts ~ Employee Assistance Program - Focusing on...SuggestedWork at officeShift workDay shift
ABA
Austin, TX2 days ago $15 per hour
...Job Posting Title: Ticket Office Assistant ---- Hiring Department: Intercollegiate Athletics ---- Position Open To: All Applicants ---- Weekly Scheduled Hours: 19 ---- FLSA Status: Non-Exempt from FLSA ---- Earliest Start Date...SuggestedFor contractorsWork experience placementWork at officeImmediate startShift workWeekend workAfternoon shiftThe University of Texas at Austin
Austin, TX3 days ago- ...Office Assistant The Educational Leadership and Policy department is seeking an energetic and dedicated student worker with excellent written and oral communication skills. The individual will work as a member of a team and be expected to multitask. This individual...SuggestedWork at office
The University of Texas at Austin Students
Austin, TX4 days ago - ...Job Posting Title: Office Assistant ---- Hiring Department: Educational Leadership and Policy ---- Position Open To: All Applicants ---- Weekly Scheduled Hours: 10 ---- FLSA Status: Non-Exempt ---- Earliest Start Date...SuggestedFor contractorsWork at office
The University of Texas at Austin
Austin, TX3 days ago $18 per hour
...Job Description Job Description Office Assistant: Fast growing Inc. 5000 company looking for a reliable person who enjoys working with customers. This is a unique and rewarding position, part of a really great group of people that is focused on helping caregivers...Weekly payWork at officeMonday to FridayCLAIRVOYANT NETWORKS INC
Austin, TX3 days ago- ...their work.About the roleThis role supports the CEO and keeps the office running. It is a mix of executive support, office management,... ...Operations, our Chief Growth Officer, and our Senior Executive Assistant. Property and household management sits with a separate role on...Summer workWork at office
LeasePoint Funding Group
Austin, TX4 days ago - ...environment where no two days are the same? Nulixir, a leader in food and beverage innovation, is looking for an exceptional Office Assistant to join our team. This is your chance to be part of a cutting-edge company that's transforming the industry with groundbreaking...Work at office
- We are seeking a BILINGUAL office admin for our Round Rock insurance office. Duties include, but are not limited to: Receive customer payments Resolve customer inquiries and complaints Assist with busy multi line phone system Competitive Compensation and Benefits!...For contractorsWork at office
$15 per hour
## Ticket Office AssistantApplylocations: UT MAIN CAMPUStime type: Part timeposted on: Posted Todayjob requisition id: R\_00046604**Job Posting Title:**Ticket Office Assistant**----****Hiring Department:**Intercollegiate Athletics**----****Position Open To:**All Applicants...For contractorsWork experience placementWork at officeImmediate startShift workWeekend workAfternoon shift- ...drugs will cure the infection. We are looking for an empathetic, detail-oriented, proactive and highly dependable Office Manager & Executive Assistant to join our team. In this dual role, you will provide high-level administrative support to our executive team while...Full timeWork at officeFlexible hours
Pattern Bioscience
Austin, TX1 day ago $85k - $95k
...Office Manager/Executive Assistant ( JR0131316) Description Introduction At Western Union, we're more than a trusted name in global payments. We're moving beyond remittances, beyond cash, and beyond the expectations of our customers. Our talented teams enable...Full timeTemporary workWork at officeVisa sponsorshipWork visaShift work3 days per weekWestern Union
Austin, TX2 days ago- DeepL is seeking an Executive & Office Assistant (US) to support the US VP Sales and ensure smooth day‑to‑day operations of our US offices. The role requires four‑days‑a‑week office presence and strong organizational skills. You will handle calendar management, travel...Work at office
- DeepL seeks an Executive & Office Assistant in the US to support the US VP Sales and keep our US offices running smoothly. The role combines Office Assistant (70%) with Executive Assistant (30%), requiring strong organizational, calendar, travel, and confidential information...Work at office
- ...AttorneyJob DescriptionThe Consumer Protection Division of the Office of the Attorney General of Texas, an agency of the State of Texas... ...legal activities; providing legal advice, counsel, and assistance; representing the State’s interest in civil and criminal matters...Full timeWork at officeRelocationNight shift
CAPPS, Inc.
Austin, TX1 hour ago - DeepL GmbH in the US seeks an Executive & Office Assistant to support the US VP Sales and oversee day-to-day office operations across Austin, NYC and San Francisco. The role blends executive support with practical office administration in a hybrid work environment. You...Work at office
$14 - $16 per hour
...Retail Office AssistantStarting salary: $14 – 16 per hour, depending on experience.Medical, dental, vision and other benefits available... ...the Rooms To Go team!!!! Rooms To Go is hiring a Retail Office Assistant to work in the offices of our retail stores. Store Office...Hourly payFull timeWork at officeRooms To Go
Austin, TX2 days ago$26 - $38 per hour
...from candidates who are not following the page will not be reviewed. About the Role TESIM Electric is hiring an Office Manager / Executive Assistant to be the operating system of our headquarters. You'll run the day-to-day of the office, keep leadership on schedule...Full timeWork at officeTesim Electric
Austin, TX9 days ago$15 - $17 per hour
...Scheduling clients Answering phones Cleaning/Organizing toys and surfaces Filing Translating Spanish & English Assisting therapists with therapy services as needed Directing and managing our volunteer program Front desk tasks Answering phones...Hourly payPart timeWork at officeKidtherapy
Austin, TX7 days ago- ...An established pediatric dental office is looking for Dental Assistants who are available to start immediately. We are seeking a candidate that is willing to work a part-time or full-time schedule, between Monday - Saturday. This job has friendly co-workers and great...Full timePart timeWork at officeImmediate start
TradeJobsWorkforce
Austin, TX3 days ago - The University of Texas at Austin's Intercollegiate Athletics department is seeking a part‑time Office Assistant for the 2025‑2026 academic year in Austin, TX. The role supports Texas Athletic Performance for baseball/softball by assisting in training operations, data...Part timeWork at officeImmediate start
$20 per hour
Office Assistant, Athletic Performance Department: Intercollegiate Athletics Position Open To: All Applicants Weekly Scheduled Hours: 19 FLSA Status: Non-Exempt Earliest Start Date: Immediately Position Duration: Expected to Continue Until Sep 30, 2025 Location:...Hourly payFull timePart timeFor contractorsWork at officeImmediate startFlexible hoursShift work$20 per hour
Job Title Office Assistant, Athletic Performance Hiring Department Intercollegiate Athletics Weekly Scheduled Hours 19 FLSA Status Non-Exempt Earliest Start Date Immediately Position Duration Expected to Continue Until Sep 30, 2025 Location Austin, TX Job Overview Texas...Hourly payFull timePart timeFor contractorsWork at officeImmediate startFlexible hoursShift work- ...will help shape how it runs day to day. The Role We are looking for a highly organized, proactive, and detail-oriented Office/Executive Assistant to support leadership and ensure smooth day-to-day operations. This dual-role position requires someone who can seamlessly...Work at office
$100k - $125k
OFFICE MANAGER/ADMIN/RESEARCH ASSISTANT needed at one of our hedge fund clients!!! Full time onsite in Austin only. Base $100k - $125k plus bonus. Our client is a start-up investment firm based in Austin, TX. As a lean and entrepreneurial team, they are building an institutional...Full timeWork at officeRelocationWeekend workAfternoon shiftEarly shift$46.5k
...chain team to ensure timely procurement of necessary items. • Assists in the preparation of operating rooms for scheduled procedures.... ...depending on qualifications Working Conditions Standard office equipment Repetitive use of a keyboard May be exposed to...Full timeFor contractorsWork at officeImmediate start- ...committed to ensuring that the groundbreaking technologies we develop have a real-world impact. Position Overview We are hiring an Office Administrator to help keep ACS running smoothly day to day. You will serve as a friendly, reliable first point of contact in our office...Work at officeLocal areaRemote work
Allencontrolsystems
Austin, TX2 days ago $20 per hour
...Office Admin Our client, a Fortune 500 Company, is looking to hire an Office Admin in Austin, TX. This is a 6+ months contract with... ...and inventory, ensuring all necessary materials are stocked. Assist with team requests, including but not limited to equipment, conference...Contract workFor contractorsWork at officeLocal areaPride Global
Austin, TX4 days ago- ...status, disability, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to Human...Work at office
Insight Global
Austin, TX2 days ago - ...Description Our semiconductor client is seeking a direct hire Office Administrator. This role requires onsite x5 per days. The office... .... Handle sensitive information confidentially. Assist field service engineers with scheduling meetings and reporting....Work at officeLocal area
Prosum
Austin, TX4 days ago
Do you want to receive more vacancies?
Subscribe and receive similar vacancies to Office Assistant. Be the first to apply!
Related searches
- office administrator accounting Austin, TX
- general administrator Austin, TX
- general clerk Austin, TX
- office administrative assistant Austin, TX
- office manager administrator Austin, TX
- clerical office assistant Austin, TX
- office manager administrative assistant Austin, TX
- executive office assistant Austin, TX
- work from home office assistant Austin, TX
- office assistant typing Austin, TX