Hospice Administrative Assistant

Administrative Assistant

To assist with administrative functions of the office.

Key Responsibilities:

• Responsible for reporting daily census changes to billing department and maintaining monthly census log.
• Facilitate proper and timely billing by maintaining lines of communication with billing department.
• Responsible for weekly submission of accounts payable information and for maintaining system to ensure invoices are submitted and paid.
• Clinical record management.
• Perform receptionist duties for the office.
• Order supplies as directed by Administrator.
• Provide secretarial support to the Administrator and office staff as needed.
• Maintain personnel files and ensure items are updated monthly.
• Track signed physician orders.
• Perform other duties as assigned by Administrator.
• Ability to communicate effectively in written and oral form.
• Ability to establish rapport and work effectively with a variety of people.
• Must be well organized with ability to clearly set priorities.
• Ability to handle confidential matters.
• Ability to work a flexible schedule.
• Possess knowledge of computer software, including proficiency in word-processing.

Knowledge, Skills, Abilities:

• Participate in center/agency surveys (Licensure/JCAHO) and any subsequently required reports.
• Attend and participate in continuing education programs to keep abreast of changes in your field as well as to maintain current license/certification as required.
• Attend and participate in mandatory in-services.
• Honor patients/residents' rights to fair and equitable treatment, self-determination, individuality, privacy, property and civil rights, including the right to wage complaints.
• Comply with corporate compliance program.
• Report job-related functions/tasks that involve occupational hazards including exposure to blood and bodily fluids and others as necessary.
• Follow established safety regulations, to include fire protection and prevention, smoking regulations, infections control, etc.
• Follow established safety procedures when performing tasks and/or working with equipment.
• Perform other related duties as necessary and as directed by supervisor.

Minimum Education Required:

Two years of college or business school and/or equivalent experience and training.

Minimum Experience Required: One year minimum experience.

Additional Qualifications: (Preferred qualifications)

• Attendance - must maintain timely, regular attendance
• Punctuality
• Professional appearance
• Communicate well with patients/residents/clients and family members providing warm and friendly greeting and an approachable attitude to families, visitors, patients/residents/clients and responds to expressed concerns while displaying a helpful, caring demeanor. Answers questions when appropriate in a professional manner.

Family Makes Us Stronger. Our family, your family, one family. Committed to loving, giving, and caring. United in making a difference.

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As an Equal Employment Opportunity employer, all qualified applicants will receive consideration without regard to race, color, religion, sex, national origin, disability, or veteran status.

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