ADMINISTRATIVE ASSISTANT I

Administrative Assistant I

We continually strive for a workforce that reflects the growing diversity within the State of Illinois. A variety of employee backgrounds, perspectives, ideas and experiences are crucial to our ability to most effectively serve the public. Bilingual skills welcome.

Reasonable Accommodation Statement The State of Illinois is committed to working with and providing reasonable accommodations to people with disabilities. Further, federal law requires employers to provide reasonable accommodation to qualified individuals with disabilities. Please tell us if you require a reasonable accommodation to apply for a job, interview for a job, or for any other activity related to the hiring process. Examples of reasonable accommodation include, but are not limited to, making a change to the application process (if possible), providing documents in an alternate format, using a sign language interpreter, or using specialized equipment. To be provided a Reasonable Accommodation during the hiring process, you will need to provide a certification of disability from a physician, psychiatrist, school official or an Illinois Department of Human Services (DHS) Division of Rehabilitation Services (DRS) Vocational Rehabilitation (VR) Counselor. Supporting documentation should be uploaded under My Documents ? Additional Documents section for each application. Any questions on Reasonable Accommodations can be directed to Central Management Services Disability Resource Center at View email address on click.appcast.io or call View phone number on click.appcast.io for further information and to request or discuss an accommodation.

Sponsorship for Employment The State of Illinois does not provide sponsorship for employment visa status (e.g. H-1B visa status), nor is the State able to provide extensions of optional practical training (OPT) under the STEM-designated degree program for F-1 students. To be considered for permanent employment with the State of Illinois, applicants must be currently authorized to work in the United States on a full-time basis.

Disclosure of Salary Information In compliance with the Illinois Equal Pay Act, 820 ILCS 112/1 et seq., the State does not seek, request, or require a job applicant's wage or salary history. Employment decisions are not made based on an applicant's wage or salary history. To that end, please do not include wage or salary information in your resume or other profile or application materials.

Working with the State of Illinois is a testament to the values of compassion, equity, and dedication that define our state. Whether you're helping to improve schools, protect our natural resources, or support families in need, you're part of something biggersomething that touches the lives of every person who calls Illinois home. No matter what state career you're looking for, we offer jobs that fit your life and your scheduleflexible jobs that provide the gold standard of benefits. Our employees can take advantage of various avenues to advance their careers and realize their dreams. Our top-tier benefits and great retirement packages can help you build a rewarding career and lasting future with the State of Illinois.

Position Overview Under general direction, serves as a staff assistant performing administrative functions for Licensing and Testing of the Division of Professional Regulation. Attends and participates in staff meetings, internal and external Committee/Board meetings, conferences or association meetings. Organizes and assists manager in the planning, development, and implementation of statewide policies, procedures, goals, and objectives for designated professions. Independently receives and responds to non-technical inquiries for designated professions issues, policies, and procedures from various department staff members, licensees and/or their representatives, professional associations, organizations and groups, other State and Federal agencies, etc. Conducts studies relative to current existing policies and procedures to determine degree of effectiveness of assigned administrative programs. Assists management with special projects. Performs other duties as required or assigned which are reasonably within the scope of the duties enumerated above.

State of Illinois Benefits Health, Life, vision, and dental insurance 12 weeks paid maternity/paternity leave Pension Plan Vesting at 10 years for Tier II Full 20-year retirement awards free health insurance during retirement Deferred compensation and other pre-tax benefits programs Paid state holidays, 12-14 days annually 3 paid Personal Business Days annually 12 Paid Sick Days annually (Sick days carry over year to year) 10-25 Days of Paid Vacation time annually (10 days in year one of employment) Personal, sick, and vacation rates modified for 12 hour work schedules (as applicable) Employee Assistance Program and/or mental health resources For more information about our benefits please follow this link:

Essential Functions Under general direction, serves as a staff assistant performing administrative functions for Licensing and Testing of the Division of Professional Regulation. Attends and participates in staff meetings, internal and external Committee/Board meetings, conferences or association meetings. Organizes and assists manager in the planning, development, and implementation of statewide policies, procedures, goals, and objectives for designated professions. Independently receives and responds to non-technical inquiries for designated professions issues, policies, and procedures from various department staff members, licensees and/or their representatives, professional associations, organizations and groups, other State and Federal agencies, etc. Conducts studies relative to current existing policies and procedures to determine degree of effectiveness of assigned administrative programs. Assists management with special projects. Performs other duties as required or assigned which are reasonably within the scope of the duties enumerated above.

Minimum Qualifications Requires knowledge, skill, and mental development equivalent to completion of four years of college, preferably with courses in public or business administration. Requires one year of professional experience in a public or private organization, or completion of an agency approved professional management training program.

Preferred Qualifications Prefers one year of professional experience meeting frequent deadlines with strong attention to details, utilizing critical thinking and problem-solving skills. Prefers one-year professional experience efficiently tracking status and completion of assignments to ensure tasks are completed within designated time frames, using organizational tools such as Excel. Prefers one year of professional experience successfully coordinating projects and prioritizing work with the ability to multi-task and work independently, using notetaking tools such as OneNote. Prefers one year of professional experience working on, or in collaboration with, a professional committee or board. Prefers one year of professional experience organizing appointments and scheduling meetings using software such as Outlook and Webex. Prefers one year of experience with assisting staff and resolving conflict with escalated licensing issues.

Conditions of Employment Requires ability to travel infrequently in the performance of duties. Requires completion of a background check and self-disclosure of criminal history. Overtime is a condition of employment, and you may be requested or required/mandated to work overtime including scheduled, unscheduled, or last-minute overtime. This may require the ability to work evenings and weekends. This position has been found to meet the requirements in section 4A-101 of the Illinois Governmental Ethics Act requiring the occupant/employee to file a Statement of Economic Interest. The Illinois Governmental Ethics Act (5 ILCS 420/4A et seq.) requires certain state officials and employees to file annual Statements of Economic Interest with the Office of the Secretary of State that will be made available for examination and copying by the public. All employees required to file a Statement of Economic Interest are also required to file the Supplemental Statement of Economic Interest with the Executive Ethics Commission. (See Executive Order 15-09) Fines and penalties apply to untimely filings.

Agency Statement IDFPR is a regulatory licensing and enforcement agency that protects the residents of Illinois, ensures the safety and soundness of financial institutions, ensures that competent professionals are licensed to provide services to the public, and enhances commerce in the state for the benefit of all its residents.

Work Hours: Monday - Friday 8:30am-5:00pm

Headquarter Location: 320 W Washington St, Springfield, Illinois, 62767

Work County: Sangamon

Agency Contact: View email address on click.appcast.io

Posting Group: Office & Administrative Support