Executive Assistant

Executive Assistant to the CEO

Location: Florham Park, NJ

Schedule: On-site

Employment Type: Contract

Pay Rate: $50 to $65/hour

We are seeking a highly polished and experienced Executive Assistant to provide direct, high-level support to the CEO. This is a key contract opportunity for an organized, proactive professional who is comfortable working in a fast-paced executive environment and handling highly confidential information with discretion.

Responsibilities:

• Provide comprehensive administrative and executive support directly to the CEO
• Manage a complex and frequently changing executive calendar
• Coordinate meetings, appointments, conference calls, and executive-level activities
• Arrange domestic and international travel, including detailed itineraries and accommodations
• Prepare correspondence, reports, presentations, meeting materials, and other executive documents
• Manage incoming communications and help prioritize requests requiring the CEOs attention
• Coordinate with senior executives, clients, vendors, and other key contacts
• Track deadlines, follow-ups, and action items to ensure priorities stay on schedule
• Assist with expense reports and other administrative responsibilities
• Maintain the highest level of professionalism, confidentiality, and discretion
• Anticipate the CEOs needs and proactively address issues before they arise
• Handle special projects and additional executive-level responsibilities as needed

Qualifications:

• Previous experience supporting a CEO, President, C-suite executive, or other senior-level leader strongly preferred
• Exceptional organizational and time-management skills
• Excellent written and verbal communication skills
• Strong attention to detail with the ability to manage multiple priorities simultaneously
• Professional, polished, and confident when interacting with senior-level executives and external contacts
• Ability to work with sensitive and confidential information
• Strong proficiency in Microsoft Office, including Outlook, Word, Excel, and PowerPoint
• Flexible, proactive, resourceful, and able to work effectively in a fast-paced environment
• Must be comfortable working on-site in Florham Park, NJ