Business Office Assistant

Job Description

Job Description

We are a well-established NYC based mid-sized CPA firm and looking for looking for an office assistant to help with the organization and running of the daily administrative operations of the company. The ideal candidate will be a hard-working professional able to undertake a variety of office support tasks and work diligently under pressure. This person will be comfortable working with a high degree of attention to detail and discretion as well as incorporating new and effective ways to achieve better results. Proficiency in MS Office is required.

Responsibilities

• Perform general administrative and clerical support including but not limited to: scanning, faxing, mailing, photocopying and filing.
• Collation of tax returns and binding of financial statements.
• Sort and distribute communications in a timely manner
• Create and update records ensuring accuracy and validity of information
• Monitor level of supplies and handle shortages
• Answer phones and greet clients using a professional and courteous manner. Direct phone inquiries to the appropriate staff member. Schedule appointments with clients and book conference room space.
• Perform other receptionist duties as needed such as but not limited to running errands (post office)

Skills

• Proven experience as a back-office assistant, office assistant, or in another relevant administrative role
• Working knowledge of office equipment
• Thorough understanding of office management procedures
• Excellent organizational and time management skills
• Analytical abilities and aptitude in problem-solving
• Excellent written and verbal communication skills
• Proficiency in MS Office required
• Knowledge of CCH Axcess software suite a plus
• Knowledge of Quickbooks software a plus