Office Administrator

Office Administrator

New York, NY | Hybrid | Full-Time

About Us

Shape the iconic skyline of New York City! Join HLZAE, a wholly owned subsidiary of Milrose Consultants. We build more than buildings—we build confidence in compliance, restoration, and renewal. As a trusted leader in architecture, building envelope consulting, and façade restoration, we partner with clients to preserve and enhance New York City’s iconic skyline. Our team brings deep technical expertise and a commitment to excellence across every phase of design, inspection, and construction administration.

Position Overview

We’re looking for an Office Administrator to support the day-to-day operations of our New York City office. In this role, you’ll be responsible for maintaining office facilities, coordinating supplies and vendors, managing reception, and supporting general administrative and employee-related needs. The ideal candidate is organized, proactive, service-oriented, and comfortable balancing multiple priorities to ensure the office runs smoothly and efficiently.

What You’ll Do

• Maintain the overall organization, cleanliness, and functionality of the office, including reception, mail areas, meeting rooms, kitchens, and other common spaces.
• Managing the office, facilities, kitchen supplies and field equipment, ensuring inventory is maintained, and purchases reflect competitive pricing and employee needs.
• Coordinate office meetings, events, room scheduling, setup, and catering arrangements.
• Provide reception coverage and assist with general office inquiries.
• Coordinate workspace setup and field equipment for new employees.
• Maintain the office directory, shared documents, and intranet resources.
• Ensure meeting rooms are organized and equipped for employee and client use.
• Coordinate document archiving and maintain organized office records.
• Communicate office announcements, updates, and general information to employees via email.
• Provide additional administrative support and assist with special projects assigned.

What You’ll Bring

Required:

• At least 3+ years of related experience
• Strong organizational and time management skills, with the ability to manage multiple priorities.
• Excellent verbal and written communication skills.
• Strong attention to detail and a proactive, solutions-oriented approach.
• Ability to work collaboratively with employees across departments, vendors, and external partners.
• Strong customer service and interpersonal skills.
• Proficiency with Microsoft Office and the ability to learn internal systems and office technology.
• Ability to work independently while maintaining a high level of professionalism and discretion.

Preferred:

• Previous experience in office administration, facilities coordination, reception, or a similar administrative support role.
• Experience coordinating vendors, office supplies, facilities maintenance, or office events.
• Experience supporting office security, access management, and general office operations.

Work Environment & Schedule

• This position is based in New York City.
• Primarily on-site, with 4–5 days per week in the office, depending on business needs.
• Standard working hours are Monday-Friday, 8:30 AM-5:00PM.
• Travel requirements: minimum to none

Compensation & Benefits

• Salary Range: $70,000-$75,000 based on knowledge, skills, and experience.
• Comprehensive health, dental, and vision insurance, and 401K plan with match.
• Paid time off: Holiday, vacation, sick, personal, and birthday.
• Career development and growth opportunities.

HLZAE, Inc., a wholly owned subsidiary of Milrose Consultants, LLC, is an Equal Opportunity Employer. We are committed to creating an inclusive environment for all employees and applicants. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, protected veteran status, or any other characteristic protected by law.

HLZAE, Inc., a wholly owned subsidiary of Milrose Consultants, LLC, is committed to providing reasonable accommodation for qualified individuals with disabilities. If you need assistance or an accommodation due to a disability, please contact us at View email address on click.appcast.io.

Notice to third party agencies:

Please refrain from calling or emailing our team directly. Our in-house Talent Acquisition team manages all recruiting operations, including the selection and management of all external suppliers.