Administrative Assistant

Job Description

Job Description

Overview

CoolSys solves the most complex challenges in refrigeration, air conditioning, heating, engineering, and energy management. With over 3,700 associates nationwide, we deliver tailored solutions to help businesses cut costs, improve equipment performance, and reduce emissions.

Our services include HVAC and refrigeration equipment sourcing, installation, repair, maintenance, monitoring, and optimization. We also offer engineering design, energy resilience and consumption optimization, asset recycling, and seamless multi-site rollouts across states.

Based in Southern California since 2007, CoolSys serves over 45,000 customer locations in industries like retail, food service, commercial, data centers, industrial, and pharmaceuticals.

No wonder Newsweek named CoolSys one of America’s Greatest Workplaces!

We understand that hiring great people is the foundation of everything we do. Our employee benefits packages include:

• Competitive pay: $18-20/hr
• Benefits: Medical, Dental, Vision and Prescription coverage.
• Paid vacation, holidays, and floating holiday.
• 401(K) with Company match.
• Company sponsored life insurance, as well as optional AD&D, short and long-term disability.
• Tuition reimbursement.
• Employee discounts on vehicles, hotels, theme parks, select cell phone bills and so much more.
• Pet Insurance.
• Legal Plan, and ID Theft Protection.

Responsibilities

The Administrative Assistant is responsible for answering our main operator line and routing calls appropriately, booking company travel for employees, and handling an array of tasks as needed and assigned by the VP and/or the Director of Operations. The Administrative Assistant must possess excellent computer and organizational skills, have a positive attitude, and be willing to learn and assume new tasks quickly in an ever-changing, fast paced environment.

Responsibilities:

• Answer the main operator phone line using the Ring Central program
• Booking company travel for all CLC East employees as needed
• Ordering, maintaining stock, and shipping uniforms
• Maintaining the company phone list, assigning and shipping devices, and troubleshooting mobile phones for employees (training provided)
• Accepting front desk deliveries from FedEx, UPS, Amazon, etc.
• Perform other job-related duties as assigned.

Qualifications

• 2+ years of previous experience in reception or administrative assistance.
• High school diploma or equivalent.
• Strong communication and customer service skills, both written and verbal.
• Solid working knowledge of Microsoft Excel and Outlook and ability to learn new software.
• Able to work in a fast-paced environment and multitask with strong attention to detail.