Accounts Payable Specialist

Accounts Payable Specialist

Location: New York, NY

Work Environment: This position is based in our Midtown Manhattan office. Regular in-office attendance is required; this is not a remote position. Employment Type: Full-Time Salary Range: $75,000 – $80,000 annually Reports To: Controller

Position Summary

We are seeking an experienced and detail-oriented Accounts Payable Specialist to join our finance team. This role is responsible for managing the full-cycle accounts payable process, ensuring timely and accurate payment processing, maintaining vendor relationships, and supporting month-end close and financial operations.

The ideal candidate will bring 7–10 years of accounts payable experience, strong organizational skills, and the ability to work independently in a fast-paced environment. Experience within the fashion, apparel, consumer goods, or wholesale industry is strongly preferred.

Key Responsibilities

Accounts Payable Operations

• Process high-volume invoices accurately and efficiently
• Perform three-way matching of invoices, purchase orders, and receiving documentation
• Review and verify coding, approvals, and supporting documentation
• Prepare and process weekly check runs, ACH payments, wire transfers, and credit card reconciliations
• Maintain vendor records, W-9s, and payment documentation
• Respond to vendor inquiries and resolve billing discrepancies in a professional and timely manner
• Monitor AP aging and follow up on outstanding items

Financial & Reporting Support

• Assist with month-end and year-end closing processes
• Reconcile vendor statements and general ledger accounts
• Support audits by preparing documentation and responding to requests
• Assist with accruals and expense reporting as needed
• Maintain accurate electronic and physical filing systems

Process Improvement & Collaboration

• Partner with internal departments including Operations, Production, Sales, and Warehouse teams to resolve invoice and payment issues
• Identify opportunities to improve AP workflows and internal controls
• Support implementation or optimization of accounting systems and procedures
• Ensure compliance with company policies and accounting best practices

Qualifications

• 7–10 years of progressive accounts payable experience
• Strong understanding of AP processes, reconciliations, and general accounting principles
• Advanced experience with QuickBooks required
• Strong Microsoft Excel skills required
• Ability to manage multiple priorities and meet deadlines with strong attention to detail
• Excellent communication and problem-solving skills
• Ability to handle confidential financial information professionally
• Associate's or Bachelor's degree in Accounting, Finance, or related field preferred

Preferred Experience

• Experience in fashion, apparel, wholesale, or consumer products industry
• Familiarity with inventory and production-related invoice processing
• Experience working in a small to mid-sized business environment