Executive Assistant, Office of the Provost

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Position Summary:

The Office of the Provost at Florida Atlantic University is seeking an Executive Assistant - Boca Raton, FL.

The Executive Assistant provides advanced administrative, operational, and executive-level support to the Provost and plays a critical role in the effective functioning of the Office of the Provost. This position coordinates executive calendars, meetings, communications, and office operations while supporting workflow, collaboration, and strategic priorities across Academic Affairs. The role requires a high level of discretion, organization, and professionalism in a fast-paced, complex academic environment.

Summary of Responsibilities:

Executive Support and Coordination:

• Manage and coordinate executive calendars, including scheduling meetings, prioritizing requests, and aligning commitments with established priorities.

• Coordinate meeting logistics, including agendas, materials, and follow-up actions, to support efficient time management and meeting effectiveness.

• Prepare and compile briefing materials and background information for meetings, events, and engagements.

• Track key deadlines, meetings, and action items to support day-to-day activities and timely follow-up.

• Provide administrative and scheduling support to senior leaders within the Office of the Provost, as assigned.

Office Operations and Administrative Support:

• Support the day-to-day administrative operations of the Office of the Provost, including management of shared spaces, office supplies, and basic equipment needs.

• Coordinate with university units, including Information Technology and Facilities, to address operational needs and maintain a functional work environment.

• Organize and maintain records, files, shared drives, and administrative systems to ensure accuracy, accessibility, and compliance with university policies.

• Provide administrative support across the Office of the Provost to facilitate coordination and continuity of operations.

Meetings, Events, and Engagements:

• Plan, coordinate, and support meetings and events hosted by the Office of the Provost, including logistics, space reservations, technology setup, and vendor coordination.

• Coordinate communication with internal and external stakeholders related to meetings, events, and initiatives.

Communications and Correspondence:

• Serve as a primary point of contact for the Office of the Provost, responding to inquiries and routing matters to appropriate individuals or offices.

• Draft, edit, and distribute correspondence, communications, and materials on behalf of the Provost and the Office of the Provost.

• Maintain distribution lists and support communication processes to ensure timely and accurate dissemination of information.

Financial and Travel Coordination:

• Coordinate travel arrangements and related logistics, including itineraries and supporting documentation.

• Support administrative financial processes, including invoice tracking, reconciliation, and coordination with appropriate university offices.

• Assist with budget-related administrative activities, as assigned.

Process Improvement and Special Projects:

• Support improvements to administrative processes, workflows, and office procedures to enhance operational efficiency.

• Participate in special projects and perform additional duties as assigned in support of the Office of the Provost and Academic Affairs.

• Perform other job-related duties as assigned.

FAU Benefits and Perks

If Benefits & Perks are important to you, then FAU is the place to be! Working at FAU has its perks! In addition to helping drive change and having a positive impact by supporting our students, staff, and faculty, FAU offers:

• Excellent benefit packages including Medical (PPO/HMO $50 per month single & $180 per month family), Dental, Vision, Life Insurance, Flexible Spending plans, Employee Assistance Program (EAP) and much more.

• State retirement options including tax-deferred annuities and Roth 403(b) plans.

• State employees Public Service Loan Forgiveness (PSLF) ( program.

• Sick Leave Pool Program.

• Paid time off (eligible employees) including vacation and sick leave, 1 personal day, 9 paid holidays, and paid winter break (at President’s discretion).

• Paid Community Engagement Volunteer Service Day (

• Employee Educational Scholarship Program (EESP) for eligible Staff/Faculty - Tuition assistance after 6 months of full-time employment. For in-unit faculty, the EESP program may be extended to spouses and dependent children (eligibility rules apply).

For details on FAU's amazing offers visit us at

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Minimum Qualifications:

Master's degree from an accredited institution in an appropriate area of specialization; or a bachelor's degree from an accredited institution in an appropriate area of specialization and two years of appropriate experience required.

Pursuant to Fla.Stat.112.219, work experience may serve in lieu of a degree requirement, but may not substitute for any required licensure, certification or registration required for the position.

Salary:

$60,000 - $75,000 annually.

College or Department:

Academic Affairs Operations

Location:

Boca Raton

Work Days and Hours:

Monday - Friday, 8 a.m. - 5 p.m.

Application Deadline:

2026-06-01

Special Instructions to Applicant:

This recruitment has been reopened; all previous applicants are still under consideration and need not reapply. This position may close without prior notice.

APPLICATION DOCUMENTS REQUIRED:

Resume

Cover letter

OFFICIAL SEALED TRANSCRIPTS REQUIRED:

Final candidate will be required to have official, sealed transcripts and original NACES evaluation, if applicable, sent from their educational institution to Human Resources prior to the start of employment.

PRE-EMPLOYMENT SCREENINGS REQUIRED:

Selected candidates must successfully complete and pass all employment screenings prior to the start of employment. Employment screenings may include a criminal background check (level I and level II), motor vehicle check, credit check, reference checks, alcohol, and drug screening check.

REQUEST FOR ACCOMMODATIONS:

Individuals with disabilities requiring accommodations may contact the Office of Civil Rights and Title IX at View phone number on click.appcast.io or send an email at View email address on click.appcast.io. To contact Human Resources, please call View phone number on click.appcast.io. For communication assistance call 7-1-1.

Florida Atlantic University is where your future begins.

With over 30,000 students from all 50 states and over 180 countries, 21 intercollegiate teams, 180 plus degree programs, and an administration that thrives on discovery and excellence, Florida Atlantic University is pushing the boundaries of higher education. At FAU, the faculty and staff are trailblazers and innovators with a passion for finding creative solutions while advancing science, art and technology in all disciplines. Student success, excellence and community engagement are some of our highest values as a university. These values are prominent throughout FAU's community and are essential to the employee experience. FAU is committed to the principles of engaged teaching, research and service, and reflects this commitment as a key Platform in its 2015 - 2025 Strategic Plan. Our work environment is a hub of cultures from across the nation and the world, making FAU a place where collaboration flourishes. All persons aspiring to achieve excellence in the practice of these principles are encouraged to apply.

To learn more about the vision and mission of FAU, please visit:

In order to be considered for a position, you must apply through this job website. For more information on how to apply for a position, please review the applicable Applicant Tutorial ( . To contact Recruitment Services, send an e-mail to View email address on click.appcast.io.

Florida Atlantic University is an equal access/equal opportunity employer that complies with all applicable federal and state laws regarding nondiscrimination. If you require an accommodation to participate in any part of the recruitment process, please contact Florida Atlantic’s Office of Civil Rights and Title IX at View phone number on click.appcast.io or send an email to View email address on click.appcast.io. To contact Human Resources, please call View phone number on click.appcast.io or email View email address on click.appcast.io. For communications assistance, call 7-1-1.

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Consumer Information

Visit Florida Atlantic's Consumer Information ( page for more information about financial aid, its campus, facilities, student athletes, campus security, fire safety, as well as preventing drug and alcohol abuse. Paper copies are available upon request by contacting the Office of Student Financial Aid.

Florida Statute 1010.35 - Screening Foreign Researchers

Pursuant to Florida law, any applicant or student seeking employment in a research or research-related support position who is a citizen of a foreign country and not a permanent resident of the U.S., or who is a citizen or permanent resident but is affiliated with or has had at least 1 year of employment or training in China, Russia, Iran, North Korea, Cuba, Venezuela, or Syria is subject to additional screening. Applicants meeting those criteria will be required to provide the following information before any offer of employment can be made: every institution of higher education attended; all previous employment since the applicant’s 18th birthday; list of all published material, current and pending research funding from any source, including details about the research, your role, funding source, and amount; list and description of any non-university professional activities; any affiliation with an institution or program in a foreign country. Selected applicants will be required to provide additional information per the Statute, including a complete copy of your passport; and, if available, the most recently submitted DS-160 (Online Nonimmigrant Visa Application).

Florida Atlantic University is an equal opportunity/affirmative action/equal access institution and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability status, protected veterans status or any other characteristic protected by law.

Individuals with disabilities requiring accommodation, please call View phone number on click.appcast.io. For communication assistance, call 7-1-1.