Executive Assistant

Executive Assistant

We are seeking a highly skilled Executive Assistant (EA) to support a Vice President. This role is a trusted partner to the VP and his collective leadership team, ensuring the smooth and effective operation of the VP's office. You will manage a complex global calendar, facilitate communication at all levels, and handle sensitive information with the highest degree of confidentiality.

The ideal candidate is proactive, detail-oriented, and able to balance approachability with excellent judgment and professionalism. You will work closely with executives across the business and maintain a strong working relationship with the Leadership Team.

Flexibility across global time zones, strong time-management skills, and the ability to operate independently in a fast-paced environment are essential.

Essential Duties & Responsibilities

Executive Support & Calendar Management

• Manage an intricate, global calendar; ensure the VP's time aligns with strategic priorities.
• Coordinate meeting logistics, agendas, materials, and follow-ups with accuracy and urgency.
• Oversee complex domestic and international travel arrangements, including itineraries, visas, and trip briefings.

Communication & Briefing Preparation

• Serve as the primary contact for the VP's office, ensuring clear, timely communication with internal teams and external partners.
• Partner with Communications to prepare briefing documents, talking points, and business trip packets.
• Triage and respond to inquiries; route routine matters to appropriate owners.

Operational & Administrative Excellence

• Manage expense reports, POs, and administrative workflows using M365, Co-Pilot, OneDrive, and WD internal tools.
• Maintain organized documentation, collaboration sites, and executive workflows.
• Work effectively across WD's global EA community, establishing and maintaining strong working relationships

Required Qualifications

• 5+ years of experience as an Executive Assistant or Senior Administrative Assistant supporting VP-level or above executives
• Advanced proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint, Teams, SharePoint, OneDrive, OneNote)
• Experience with Concur (expense management) and Workday (HR systems)
• Demonstrated ability to manage complex, multi-time-zone calendars independently
• Strong written and verbal communication skills with a high attention to detail
• Proven ability to handle confidential and sensitive information with professionalism and discretion
• Excellent organizational, prioritization, and problem-solving skills

Preferred Qualifications

• Experience supporting a VP in a global technology or Fortune 500 company
• Familiarity with Confluence , ServiceNow , or project management tools
• Experience with event planning and executive offsite coordination
• Bachelor's degree in Business Administration or a related field