Administrative Assistant 4

Job Title

$17.65 per hour 260 Day (12 month) calendar with standard benefits

This position works 8 hours per day and 40 per week.

The scheduled work hours for this position are 7:30 AM - 4:00 PM

This position starts on June 1, 2026

INTERNAL APPLICANTS MUST ATTACH THEIR INTERNAL TRANSFER APPLICATION BY THE INTERNAL CLOSING DATE TO BE CONSIDERED FOR AN INTERVIEW. Internal closing date is May 12, 2026.

Position Summary

With minimal supervision, performs moderately complex office assignments within a school setting or support facility.

Essential Functions

1. Prepare memos and correspondence for supervisor.
2. Handle incoming and out-going correspondence, student requests and school newsletter.
3. Assist with the coordination and distribution of textbooks, test materials, bulletins and mail.
4. Schedule appointments, arrange meetings, confirm transportation for field trips, VTS students and routine school bus routes.
5. Greet all visitors and assist with special situations.
6. Type work orders and arrange servicing of building equipment.
7. As directed, assists with routine budget, purchasing and personnel tasks.
8. Performs other duties as assigned.

Essential Skills and Abilities

• Ability to favorably interact with children, staff, parents and management.
• Ability to perform data entry, clerical and record keeping duties.
• Manual tasks include stooping, bending, twisting, lifting and manipulating equipment and supplies.
• Capable of receiving and executing verbal and written instructions.
• Ability to set good example for fellow workers by consistently performing job tasks in a positive manner.
• Ability to lift moderate weights of fifteen pounds.

Basic Requirements

1. High school diploma or GED; prefer some formal secretarial knowledge.
2. Knowledge of office procedures, computers, use of copy equipment, calculator, fax, email and Microsoft Office programs.
3. Skill in handling multiple tasks and prioritizing assignments.
4. Ability to handle verbal and written communications in a tactful manner.
5. Possess excellent understanding of grammatical rules of correspondence.
6. Possess genuine interest in serving children in a school setting.

Equipment Used

• Standard office equipment.

Work Environment

• Ability to work in a variety of locations, travel throughout the District, work non-traditional hours which may include evenings and weekends and meet the physical demands of handling a variety of student needs. While performing duties of this job, the employee is regularly required to sit, talk, hear, walk, stand and reach.