Executive Assistant

Think Big Technology is an AI software development company building enterprise applications for startups and Fortune-level clients. Alongside our portfolio of products, we are also the technology partner behind FireDesign AI, an industry-transforming platform revolutionizing engineering through artificial intelligence. We're growing rapidly and are looking for an exceptional Executive Assistant who thrives in a fast-paced startup environment and enjoys solving problems before they become problems. This is not a traditional administrative role. You'll become the CEO's right hand, helping maximize productivity by managing operations, communications, scheduling, travel, projects, and executive priorities. Responsibilities Manage the CEO's calendar, meetings, appointments, and travel. Screen and prioritize emails, calls, and correspondence. Prepare presentations, reports, meeting agendas, and executive summaries. Coordinate with internal departments and external partners. Follow up on action items and ensure deadlines are met. Organize investor meetings, client meetings, and conference logistics. Assist with recruiting coordination and interview scheduling. Maintain confidential documents and company records. Help manage multiple company priorities simultaneously. Coordinate events, conferences, and executive appearances. Perform research and prepare briefing materials. Handle personal executive tasks when necessary. Continuously improve executive workflows and organizational processes. Qualifications 3+ years of Executive Assistant experience supporting senior executives, founders, or C-suite leadership. Exceptional organizational and time-management skills. Outstanding written and verbal communication. Ability to prioritize in an environment where priorities change quickly. Strong attention to detail. High level of professionalism and discretion with confidential information. Proficiency with Microsoft Office, Google Workspace, Slack, Zoom, Notion, and modern productivity tools. Experience coordinating travel and managing complex calendars. Comfortable learning new software and AI tools. Preferred Qualifications Startup or technology company experience. Experience supporting CEOs or founders. Project management experience. Familiarity with AI productivity tools such as ChatGPT, Claude, Notion AI, or similar platforms. Bachelor's degree preferred. What We're Looking For The ideal candidate is: Highly proactive rather than reactive. Calm under pressure. Resourceful and able to solve problems independently. Comfortable communicating with executives, investors, customers, and partners. Exceptionally organized. Able to anticipate needs before being asked. Interested in growing with a rapidly expanding technology company. Compensation & Benefits Competitive salary based on experience. Performance-based bonuses. Paid Time Off. Health benefits (where applicable). Professional development opportunities. Opportunity to work directly with executive leadership. Significant career growth as the company scales. Why Join Us? You'll have a front-row seat to building multiple high-growth AI companies. Every day is different, your work will have a direct impact on company success, and you'll collaborate with leadership on exciting initiatives spanning technology, fundraising, partnerships, media, and product innovation. If you're someone who enjoys being trusted with responsibility, solving complex organizational challenges, and helping executives operate at their highest level, we'd love to hear from you. Pay: From $29.00 per hour Work Location: Hybrid remote in Belleville, NJ 07109 #J-18808-Ljbffr