Office Administrative Coordinator

Office Administrative Coordinator — New York, NY (Onsite) Ground Up Coffee & Tea is looking for a highly organized Administrative Coordinator to support sales, compliance, and office operations at a growing specialty beverage company. You'll work closely with the Office Manager, Sales, and Compliance teams to keep things moving accurately and on time. What You'll Do Manage product sample inventory, outbound shipments, and tracking across coffee, tea, and ingredient samples Prepare cost workups, process customer quotes in NetSuite, and maintain accurate pricing records Support the sales team with administrative follow-up, reporting, and customer-facing materials Assist compliance with supplier documentation, customer portals, and certification tracking Coordinate across departments to keep projects, deadlines, and information current What You Bring 3–7 years of administrative, sales, or compliance experience, ideally in distribution or F&B Experience with NetSuite and Pipedrive strongly preferred Strong Microsoft Office skills, especially Excel Exceptional attention to detail and ability to manage multiple priorities in a fast-paced environment Why Ground Up Fast-paced, entrepreneurial environment where your organizational skills make a real impact — working alongside experienced professionals in a collaborative, people-focused culture. #J-18808-Ljbffr Ground Up Coffee & Tea