Executive Administrative Assistant

Location: Manhattan, NY (Hybrid – 2-3 Days per Week In Office)

Duration: 6 month contract position

Industry: Healthcare Insurance

Position Summary

A leading healthcare insurance provider is seeking a highly organized and proactive Executive Administrator Contractor to support members of its executive leadership team. This role is ideal for an administrative professional with 1-3 years of recruiting coordination experience who thrives in a fast-paced, highly collaborative environment. The position will focus approximately 80% on executive and administrative suppor t and 20% on recruiting coordination activitie s. The successful candidate will possess exceptional organizational skills, strong attention to detail, professionalism in handling confidential information, and the ability to manage multiple priorities simultaneously .

Key Responsibilities

• Executive & Administrative Support (80%)
• Provide day-to-day administrative support to senior executives and leadership team members.
• Manage complex calendars, including scheduling meetings across multiple stakeholders and time zones.
• Coordinate executive travel arrangements, itineraries, and expense reporting.
• Prepare meeting agendas, presentation materials, reports, and executive communications.
• Organize and coordinate leadership meetings, off-site events, and team activities.
• Track action items and follow up with stakeholders to ensure timely completion.
• Manage confidential information with discretion and professionalism.
• Support special projects and operational initiatives as assigned.
• Serve as a liaison between executives and internal/external business partners.

Recruiting Coordination (20%)

• Coordinate candidate interviews across hiring managers, recruiters, and candidates.
• Manage interview scheduling and logistics for both virtual and in-person interviews.
• Maintain applicant tracking system records and ensure candidate information is accurate and up to date.
• Communicate professionally with candidates throughout the interview process.
• Support recruiting events and hiring initiatives as needed.
• Partner with recruiters and hiring managers to deliver a positive candidate experience.

Qualifications

Required Qualifications

• 2-3 years of experience as an Executive Assistant, Administrative Assistant, Recruiting Coordinator, or similar support role
• Prior experience coordinating interviews and supporting recruiting processes.
• Strong proficiency with Microsoft Office Suite, including Outlook, Word, PowerPoint, and Excel.
• Exceptional calendar management and scheduling skills.
• Strong written and verbal communication abilities.
• Excellent organizational skills with the ability to prioritize competing demands
• Demonstrated attention to detail and follow-through.
• Ability to handle sensitive and confidential information with discretion.

.Preferred Qualifications

• Experience supporting executives in a healthcare, insurance, financial services, or highly regulated environment.
• Familiarity with applicant tracking systems (Workday, Greenhouse, iCIMS, or similar).
• Experience creating executive presentations and leadership meeting materials.

Success Profile

The ideal candidate is

• Highly organized and dependable
• Service-oriented with a strong sense of ownership
• Comfortable working with senior leaders and executives
• Adaptable in a fast-paced environment with shifting priorities
• Professional, polished, and collaborative
• Committed to delivering an exceptional experience for both executives and job candidates

Work Arrangement

• Hybrid schedule requiring 2-3 days per week in the Manhattan offic e.
• Remaining days may be worked remotely.
• Standard business hours with occasional flexibility to support executive schedules.