Administrative Coordinator

Reports to : Director of Finance Employment Category : Full-Time Compensation : $21.63 – $25.00 hourly Employment Status : Non-exempt/ hourly Location : Hybrid required Anticipated start date : 9/01/2026 Laughlin’s Mission Statement: We empower children, teens, and families through client centered clinical and academic services in a safe, supportive environment, helping every child thrive academically, socially, and emotionally. About Us Founded in 1956, Laughlin Children’s Center is a highly respected nonprofit organization committed to supporting the educational, emotional, and developmental needs of children ages two to eighteen across Pennsylvania. Through a coordinated team of expert educators and clinicians, the Center empowers children to build confidence, address learning and emotional challenges, and reach their full potential. By offering early childhood education, clinical, and academic services under one roof, Laughlin fosters meaningful collaboration across disciplines, ensuring each child receives comprehensive, individualized care. The Opportunity Laughlin Children’s Center is seeking a full-time Administrative Coordinator to join the team. The Administrative Coordinator plays two critical roles: maintaining administrative systems and adding flexible capacity. As part of both the Finance & Administration team and Program Operations, the Administrative Coordinator will have the opportunity to participate in infrastructure and system design projects over the next several years. The ideal candidate will relish managing a portfolio of diverse responsibilities, excel at time management and project communication, and be comfortable working with clients, families, vendors, executives, and peers. Roles and Responsibilities The Administrative Coordinator’s work falls into two categories – core responsibilities and cyclical/as-needed duties. Core Responsibilities (70%) These tasks are recurring, ongoing, and relatively predictable tasks. Once workflows are established, these tasks will be largely self-directed. Most, but not all, of these tasks are administrative in nature. Manage keys and other physical access controls. Support contracts workflow. Maintain vendor compliance, tax-exemption, and project files. Maintain inventory of office, facility, and janitorial supplies. Coordinate with facility and administrative service providers. Manage the mailroom, apply postage, process and route incoming mail. Update eCommerce listings and maintain webstore. Perform routine compliance and administrative tasks. Maintain files in accordance with document retention policy. Cyclical and As-Needed Project and Program Support (30%) These tasks support internal customers across the organization, and may fluctuate throughout the year in duration, complexity, or urgency, or may be related to one-time projects. Examples include: Document management Meeting and event logistics Filling in at front desk Purchasing and managing supplies Requirements and Qualifications Experience concurrently managing both recurring/predictable tasks and ad-hoc responsibilities, including sharing project updates with stakeholders. Thrives working with people, including children, families, coworkers, and vendors. Clear verbal and visual communicator (including written communication). Skilled time manager; flexible, proactive, and detail oriented. Project management experience (preferred). Business or office administration experience (preferred). Benefits Health, dental, and vision insurance Flexible spending account Dental and vision insurance 20 PTO days and 5 sick days Immediate participation in the organization’s 401K plan, including profit sharing of up to 10% (no match or vesting) Employer paid life, ADD, and LTD insurance Four hours per month of dedicated professional development time Paid holidays: seven fixed + winter break (dates announced annually) Negotiable schedule flexibility Eligible for a connectivity reimbursement of up to $50 per month Working Conditions This hybrid position includes working on-site in-office and remotely, schedule to be agreed-upon with supervisor. Occasional nights, weekends, and/or travel may be required. The role includes stocking reams of paper, carrying boxes up to 40 pounds up and down stairs, and managing supplies on top shelves. Work location within the building will vary, including time at the front reception desk and in a shared office. Laughlin is committed to building a resilient, vibrant and diverse team that reflects our clients’ identities, and we’re proud to be an Equal Employment Opportunist (EEO). We provide work opportunities without regard to perceived or actual protected characteristics. We invite all interested candidates to apply. If you are unable to complete this application due to diverse abilities, contact us to ask for accommodation or an alternative application process. #J-18808-Ljbffr