Tax Administrative Assistant

Job Description

Job Description

We are looking for a detail-oriented Tax Administrative Assistant to support daily operations for a busy tax team in Baton Rouge, Louisiana. This position plays an important role in keeping client records organized, preparing tax-related documents, and coordinating administrative activities that help professionals serve clients efficiently. The ideal candidate brings strong organizational skills, sound judgment, and the ability to manage multiple priorities with accuracy and professionalism.

Responsibilities:
• Manage the electronic submission of tax returns to appropriate agencies, monitoring filings for completeness and resolving routine issues to maintain dependable processing.
• Create and update client profiles, maintain job and project records, and assist with billing activities to ensure information remains accurate and current.
• Prepare correspondence, filing extensions, wage and information reporting documents, and other tax support materials with careful proofreading and quality review.
• Handle outgoing mail and support document workflow activities such as scanning, indexing, and routing files within a paperless environment.
• Coordinate calendars for department meetings, training sessions, and other internal events to keep schedules organized and participants informed.
• Provide day-to-day administrative support to tax professionals by assisting with document processing, intake tasks, and general office coordination.
• Answer inbound calls and manage communications professionally, directing requests appropriately and helping maintain responsive client service.
• Contribute to special assignments and process improvements that enhance efficiency, consistency, and overall department performance.

• At least 3 years of administrative experience, preferably in accounting, tax, client support services, or another fast-paced business setting.

• High school diploma required.

• Demonstrated proficiency with Microsoft Word, Outlook, Excel, PowerPoint, and Adobe applications.

• Strong data entry skills with experience maintaining databases and electronic records accurately.

• Familiarity with tax support functions such as e-filing, billing, and tax document preparation; experience with CCH ProSystem or similar software is preferred.

• Excellent written and verbal communication skills, along with careful attention to detail and accuracy.

• Ability to build positive working relationships, handle multiple tasks efficiently, and contribute effectively in a team-oriented environment.

For consideration, please contact Mary Wood @ Robert Half View phone number on ziprecruiter.com. Thank you!