Construction Office Administrator

Build your career with a company that helped build a community.

The Graham Companies is seeking an experienced highly organized Construction Office Administrator to join our Construction team in Miami Lakes.

This is more than a traditional administrative position. Youll play an important role in the financial and operational success of our construction projectsworking alongside project managers contractors accounting professionals and company leadership to keep projects organized financially on track and moving forward.

If you have construction or project-accounting experience enjoy bringing order to complex projects and want the opportunity to take ownership of your work within an established family-owned organization wed like to hear from you.

About The Graham Companies

A family tradition of service since 1932.

The Graham Companies is a privately owned family-operated company with more than 90 years of history in South Florida. We are best known for the creation and development of Miami Lakes the 3000-acre master-planned community that has grown into one of South Floridas most distinctive places to live work and play. Today The Graham Companies maintains a diversified portfolio spanning commercial and residential real estate hospitality and agriculture. ( Miami Lakes)

Our roots run deep but our focus is on the future. We believe in professionalism honesty integrity accountability exceptional service and leaving our community better than we found it. As a family-owned company we also recognize that our people are fundamental to our success. ( Miami Lakes)

What Youll Do

As our Construction Office Administrator youll be a key resource for the Construction team helping connect the financial administrative and operational sides of our projects.

Project Financial Management: Set up new projects in Yardi maintain accurate job-cost records monitor budgets and commitments prepare monthly project cost reports identify variances support forecasting and assist with cost-to-complete analysis.

Billing & Project Accounting: Review contractor progress billings and AIA G702/G703 payment applications confirm billings against contracts and change orders manage retainage and help ensure subcontractor and vendor invoices are accurately coded and processed.

Compliance & Documentation: Review subcontractor documentation such as insurance certificates lien waivers and W-9s; maintain executed contracts and change orders; and assist with construction-related internal and external audits.

Reporting & Collaboration: Work closely with project managers operations accounting and leadership to provide financial updates and variance analysis improve cost controls support month- and year-end closing and maintain the 12-month rolling cash-flow projection.

What You Bring

Were looking for someone who combines construction knowledge financial aptitude organization and follow-through .

Youll be a strong candidate if you have:

• 3 years of administrative experience in construction project accounting or closely related work within the construction industry.
• An Associates or Bachelors degree in accounting finance construction management or a related discipline is preferred.
• Experience with construction accounting/project-management software such as Yardi Sage 300 CRE Viewpoint Vista Procore or CMiC .
• Strong Microsoft Excel skills and experience working with cost tracking and financial reporting.
• Familiarity with AIA G702/G703 billing contracts change orders and retainage .
• An understanding of job-cost accounting GAAP and WIP reporting .
• Strong analytical organizational communication and problem-solving skills.
• The ability to manage competing priorities and deadlines while maintaining accuracy and attention to detail.
• The confidence to work independently while collaborating effectively across project operations and accounting teams.
• A valid Florida Class E Drivers License.

Commercial or industrial construction experience and knowledge of construction lien laws are especially valuable.

Why Join The Graham Companies

Here you can build a career with an organization that takes a long-term viewof its properties its community and its people.

The Graham Companies describes its culture as family-oriented and service-focused with opportunities for employees to learn grow and make an impact on the community. The company currently highlights an average employee tenure of 8.7 years an especially compelling indicator for candidates looking for stability and a place to build a career. ( Miami Lakes)

The company also currently lists benefits that include medical dental and vision plan options; short- and long-term disability coverage; a 401(k) with company match; a company-funded pension plan; paid time off and holiday pay; and employee perks and recognition programs. ( Miami Lakes)

Ready to build something lasting

If youre a construction administration or project-accounting professional who likes knowing the details are right the numbers make sense and the team has what it needs to succeed this could be a great next step.

Join The Graham Companies and bring your experience to a team that has been helping shape South Florida for generations.

The Graham Companies is an Equal Opportunity Employer and provides reasonable accommodations to qualified individuals with disabilities in accordance with applicable law.

Required Experience:

Unclear Seniority