Administrative Assistant

Job Description

Job Description

We are looking for an Administrative Assistant to support daily office operations in Irvine, California. This contract position with the potential to become permanent is ideal for someone who enjoys creating an organized, welcoming workplace while handling a wide range of administrative tasks with discretion. The person in this role will help keep front office activities running smoothly, provide support across teams, and contribute to a positive and efficient office environment.

Responsibilities:
• Welcome guests and employees at the front desk, provide assistance upon arrival, and direct visitors to the appropriate destination in a courteous manner.
• Keep the reception and lobby areas orderly, presentable, and aligned with workplace safety expectations.
• Manage office badge activities, including issuing, tracking, and maintaining access credentials as needed.
• Sort, distribute, and prepare incoming and outgoing mail to support timely communication and delivery.
• Replenish kitchen and breakroom items to ensure shared office spaces remain stocked and functional.
• Monitor office supply levels, place orders, and verify delivered items to maintain an organized inventory.
• Perform general administrative support duties such as scanning, filing, copying, document preparation, and data entry.
• Work collaboratively with internal teams to support day-to-day operations and foster a collaborative, team-focused office atmosphere.
• Assist with additional office-related assignments as directed by leadership or management.• High school diploma required.
• At least 1 year of experience in an administrative, office support, or receptionist role.
• Proficiency with Microsoft Office applications, including Word, Excel, PowerPoint, and Outlook.
• Strong interpersonal and customer service skills with the ability to interact professionally with visitors and employees.
• Ability to manage multiple priorities effectively in a fast-paced office setting.
• Strong attention to detail and the ability to handle sensitive information with discretion.
• Experience with administrative assistance, inbound call handling, data entry, and general office operations is preferred.