Administrative Officer

Administrative Officer

Duties include but are not limited to:

• Monitor and track obligations and/or expenditures for base/mission support functions.
• Budget formulation, justification, execution, financial management and financial reporting.
• Make recommendations on obligations for salaries, travel, equipment, supplies, etc.
• Serve as control point official with authority to obligate and verify fund expenditures (2237s and 1358s).
• Identify potential resource needs, facilitate acquisition of additional resources and establish criteria to evaluate effectiveness of additional resources.
• Coordinate all areas of supply administration i.e., expendable supplies, new and replacement equipment, requisitions, repairs, disposal, etc.
• Initiate and coordinate requests for repairs of equipment, telephone installations or relocations, computers, printers, etc.
• Ensure the maintenance of the service's equipment inventory list.
• Ensure the monitoring of the environment of care of the service's clinical and administrative space.
• Formulate plans for proper space utilization.
• Prepare and/or review requests for construction justifications, remodeling and alterations.
• May serve as a secondary ADP coordinator for the service and ensure compliance with least privilege requirements.
• Provide planning and oversight for a variety of special and/or continuing programs i.e., the Savings Bonds, Combined Federal Campaigns, Freedom of Information Act and/or the Privacy Act.
• Plan, develop, and execute assigned clinical service administrative management program needs.
• Oversee a variety of functions i.e., incoming/outgoing correspondence, records management, publications/forms management, administrative standard operating procedures, administrative internal controls and/or organizational files management.
• Maintain comprehensive database(s) to provide information and prepare reports.
• Conduct studies, surveys, and interviews to gather information necessary to formulate policies, procedures and/or strategies.
• Explore solutions to problems and recommends action based on the results of studies.
• Collect, analyze, interpret, advise on, and present data and/or information for leadership decision-making.
• Participate in strategic planning for the development and implementation of both long and/or short-range policies and/or plans for the service.
• Improve and/or maintain performance measures and/or monitors such as access and patient satisfaction.
• Serve as Action Officer between the Human Resource Management Office and the organization pertaining to all aspects of personnel management, reorganization/realignment, organization structuring, position management and/or manpower utilization.
• Assist management in preparing position descriptions implementing new classification standards and/or explaining position classification to employees.
• Serve in the capacity of Contracting Officer Representative (COR).
• Monitor and approve billing for services contracted to outside vendors and/or providers.

Promotion Potential: The selectee may be promoted to the full performance level without further competition when all regulatory, qualification, and performance requirements are met. Selection at a lower grade level does not guarantee promotion to the full performance level.

Work Schedule: Monday-Friday from 7:30am-4:00pm

This is not a virtual position.

Position Description/PD#: Administrative Officer/ PD13616A